Document Management System; DMS) Manager

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects. This turnkey project execution strategy ensures there is one point of contact to handle projects of any size from beginning to end and allows a cohesive and coordinated Quanta Services team to enter the project life cycle at the earliest stage possible.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

POSITION OVERVIEW:

The Document Management System (DMS) Manager is responsible for the administration, configuration, maintenance, and optimization of the organization’s document management system. This role ensures documents are securely stored, accurately revision controlled, and easily accessible while supporting operational efficiency, regulatory compliance, and project execution. The DMS Manager will work closely with engineering, operations, IT, and project teams to support document lifecycle management across the organization.

• Administer and maintain the organization’s Document Management System, including configuration, upgrades, integrations, and performance monitoring/auditing.
• Create and Manage document control standards, including naming conventions, metadata, version control, retention schedules, and approval workflows.
• Ensure compliance with internal policies, regulatory requirements, and audit standards related to document and records management.
• Provide system support to users, including troubleshooting issues, managing access permissions, and resolving data integrity concerns.
• Coordinate document migrations, system enhancements, and adoption initiatives in collaboration with IT and business stakeholders.
• Develop and maintain system documentation, standard operating procedures (SOPs), and user training materials.
• Train users on DMS functionality, best practices, and document governance requirements.
• Generate reports and metrics related to system usage, document status, and compliance.
• Support audits, reviews, and inspections by providing required documentation and system access.
• Manage selection, training, coaching of direct reports.
• Assign tasks to document controllers based on project needs
• Work collaboratively with designers and project teams to develop solutions and modifications as needed.
• Bring potential project-related problems and possible solutions to the attention of the responsible party.
• Take personal responsibility for the quality, accuracy, and integrity of system configuration and managed content.

Travel Requirements:

• Role will require travel as necessary to achieve job responsibilities, up to 10% of the time.

• Minimum of 10 years’ experience administering or supporting a Document Management System or similar enterprise application.
• Strong understanding of…