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Import/Export Documentation Coordinator
Job in
Houston, Harris County, Texas, 77246, USA
Listed on 2026-07-06
Listing for:
Sundell System
Full Time
position Listed on 2026-07-06
Job specializations:
-
Supply Chain/Logistics
Import Export, Logistics Coordination, Supply Chain / Intl. Trade, Office Administrator/ Coordinator
Job Description & How to Apply Below
Position Summary
We are seeking an experienced Import/Export Documentation Coordinator to manage export documentation, shipment coordination, project documentation, and vendor compliance for international steel supply projects.
The ideal candidate should have hands-on experience with international shipping documentation and be able to independently coordinate documentation with suppliers, freight forwarders, customs brokers, and customers.
Key Responsibilities Import / Export Coordination- Prepare Commercial Invoices.
- Prepare Packing Lists.
- Coordinate Bills of Lading.
- Coordinate with freight forwarders and customs brokers.
- Track shipment status and delivery schedules.
- Coordinate shipments with freight forwarders.
- Coordinate with customs brokers.
- Track international shipments.
- Organize purchase orders.
- Collect MTCs, coating certificates, inspection reports and QC documentation.
- Complete supplier onboarding packages.
- Manage NDAs, W-9 forms, insurance certificates, and compliance documentation.
- Maintain company files and records.
- Coordinate meetings and office operations.
- Support marketing materials and customer databases.
- 2+ years of experience in import/export documentation, international shipping, logistics coordination, or export operations.
- Hands-on experience preparing:
Commercial Invoices, Packing Lists, Bills of Lading, Export shipping documents - Experience coordinating with freight forwarders and customs brokers.
- Experience working for a manufacturing, steel, industrial, engineering, or construction company.
- Excellent organizational and communication skills.
- Ability to manage multiple international shipments simultaneously.
- Experience supporting international steel, industrial equipment, construction materials, or manufacturing exports.
- Experience with supplier quality documentation (MTC, inspection reports, coating certificates).
- Knowledge of Incoterms, international shipping procedures, and export compliance.
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