Onsite Project Buyer - Data Center

Embedded Onsite Procurement Specialist

Responsible for embedded, onsite procurement support for large-scale data center construction projects, executing purchasing activities from project demand through delivery while maintaining Hays procurement standards, approved sourcing strategies and system controls. Serves as the day-to-day procurement liaison between field/project leadership, corporate Purchasing and Sourcing, suppliers, and onsite Logistics to ensure materials are procured, expedited, coordinated and available at the point of need to support the construction schedule.

• Act as the dedicated onsite procurement point of contact for assigned data center project(s), partnering closely with Project Managers, Project Executives, Superintendents, Project Engineers, field leadership and Logistics.
• Translate project schedules, look-ahead plans, field requirements and changing priorities into timely procurement actions and material delivery plans.
• Execute purchase orders using approved suppliers, negotiated agreements and established sourcing strategies; coordinate with corporate Sourcing for competitive events, major buys and commercial negotiations as appropriate.
• Manage the complete purchase order lifecycle from requisition review and PO placement through acknowledgment, expediting, delivery, receipt and issue resolution.
• Maintain forward-looking visibility of critical material requirements, open commitments, lead times, delivery dates, shortages and procurement risks that could affect the project schedule.
• Proactively expedite critical-path and long-lead materials and develop recovery or mitigation plans when supplier performance, availability or logistics issues threaten project milestones.
• Coordinate delivery timing and sequencing with suppliers, project teams, onsite Logistics, warehouse/laydown areas and receiving personnel to align material arrival with installation needs and site constraints.
• Resolve incorrect, damaged, short, late or otherwise nonconforming deliveries quickly and coordinate replacements, returns, credits or corrective actions with suppliers and project stakeholders.
• Support urgent and local project purchasing needs within established authority, procurement policies and approval requirements while maintaining visibility and documentation in company systems.
• Maintain purchasing activity, commitments, notes, delivery status and supporting documentation accurately and timely in Kojo/Vista and other applicable systems.
• Ensure project urgency does not bypass established procurement controls, supplier requirements, approval processes or enterprise visibility expectations.
• Coordinate with corporate Purchasing and Sourcing to leverage enterprise supplier relationships, contracted pricing, negotiated terms and available inventory across projects.
• Communicate daily and weekly procurement status to project leadership, including critical deliveries, open issues, shortages, supplier constraints and items requiring escalation or project decisions.
• Partner with Supplier Operations and Accounting to resolve PO, receipt, invoice and supplier discrepancies that could delay payment or disrupt supplier performance.
• Provide timely supplier performance feedback, including delivery reliability, responsiveness, quality, issue resolution and support of project requirements.
• Support material reconciliation, project closeout, open PO review, excess/return material disposition and resolution of outstanding supplier commitments.
• Identify opportunities to improve onsite procurement processes, material planning, communication, supplier coordination and project execution.

• Material Availability / Schedule Support
• PO Turnaround
• On-Time / In-Full Delivery
• Critical Material & Shortage Resolution
• Open Commitment / Delivery Status Accuracy
• Supplier Performance
• System & Process Compliance
• Project Team / Internal Customer Satisfaction

• Bachelor's degree in supply chain, Business, Construction Management or related field preferred; equivalent relevant experience considered.
• 5-7+ years of purchasing/procurement experience in construction, electrical contracting, data centers, mission-critical facilities, industrial projects or a comparable project environment preferred.
• Experience supporting active construction sites or project-based procurement strongly preferred.
• Working knowledge of purchase orders, material lead times, expediting, supplier management, logistics/receiving coordination and construction project schedules.
• Ability to read and respond to project priorities, look-ahead schedules and changing field requirements.
• ERP/procurement system experience;
  Kojo and Vista experience preferred.
• Strong supplier communication, problem-solving, negotiation, organization and follow-through skills.
• Ability to work effectively with field personnel, project leadership, corporate functional teams and suppliers in a fast-paced environment.
• Ability to manage multiple priorities, urgent…