Procurement Specialist

Job Overview

The Procurement Specialist applies their conceptual knowledge of Procurement and, with a moderate level of guidance and direction from colleagues and leadership, is responsible for solving a range of straightforward Procurement problems. They will be responsible for analyzing possible solutions using standard procedures and building knowledge of the company, processes, and customers. The Procurement Specialist understands key business drivers and applies this knowledge to solve problems in straightforward situations by analyzing possible solutions using technical experience, judgment, and precedents.

The Procurement Specialist applies their conceptual knowledge of Procurement and, with a moderate level of guidance and direction from colleagues and leadership, is responsible for solving a range of straightforward Procurement problems. They will be responsible for analyzing possible solutions using standard procedures and building knowledge of the company, processes, and customers. The Procurement Specialist understands key business drivers and applies this knowledge to solve problems in straightforward situations by analyzing possible solutions using technical experience, judgment, and precedents.

• Perform the procurement of materials in support of MDR business activities in accordance with company policies, procedures, and ethical standards to ensure that materials are purchased from the approved vendors at the most competitive price within budget complying with the technical, quality, safety, and delivery requirements specified in the material requisition and procurement plan
• Act as an internal interface with PMT, Engineering, Construction, QA/QC, Safety, Accounting, and Warehouse
• Interface externally with vendors
• Procure materials with a good understanding of requisition requirements, international standards, codes, and regulations pertaining to projects/operations materials used in the construction industry
• Assist with the establishment of appropriate procurement strategies for different project/operations materials
• Visit vendors on a planned basis for the purpose of keeping abreast of their capabilities, new products, and interface with their management personnel
• Develop and maintain a sound vendor base, survey the market for new potential supply sources and market trend in price and delivery
• Evaluate and monitor vendor performance on a continual basis
• Facilitate “Supplier Registration Process” to register potential vendors in MDR system
• Perform the “RFQ” process:
• Review requisitions to verify completeness and accuracy
• Issue RFQ to vendors and secure compliant offers
• Liaise with Engineering or Requisition er to ensure that TBE’s are completed on schedule, if applicable
• Coordinate the vendor clarification process
• Perform commercial bid evaluation
• Obtain commercial clarifications
• Ensure vendor selection in compliance with MDR procedure to meet project budget and delivery requirements
• Maintain sourcing list to track RFQs and expedite quotes from vendors
• Prepare Recommendation of Award and obtain required approvals in compliance with procedure
• Maintain confidentiality of procurement data in compliance with company guidelines
• Place PO’s with selected vendors, review and approve orders that are within approval limits
• Provide ongoing Purchase Order administration including PO revisions, resolution of discrepancies, etc. as required during the execution of the order
• Maintain purchase order files
• Ensure audit trail for procurement documents
• Assist the expediting process by providing help and guidance to expeditors, and resolving commercial clarifications with vendors as necessary
• Watch the market closely to determine trends in price…