Regional Facilities Coordinator

This position can be based out of our Austin Admin or Houston Admin Office.

The Regional Facilities Coordinator at Planned Parenthood of Greater Texas (PPGT) is responsible for ensuring buildings, grounds and equipment are well-maintained and meet the organization’s standards. This position supports the Manager of Facilities Operations to facilitate third party vendors in the completion of outsourced maintenance. Supports the organization’s strategic plan and workplace inclusion initiatives. Ensures productivity expectations, customer service, and compliance standards are maintained.

Abides by the organization’s mission in performing job duties. Demonstrates an understanding and commitment to PPGT’s culture of quality, safety and risk awareness.

• Develops and maintains a working knowledge of PPGT facilities, medical equipment and supplies.
• Processes facilities-related orders or tickets in a timely and accurate manner for area of responsibility. Follows up to confirm problems and issues are resolved to client satisfaction; reports on and proactively pursues aged, open tickets; responds to and resolves requests, escalating specialized problem tickets to supervisor as required.
• Inspects the buildings and grounds of all PPGT facilities within their assigned area of responsibility as required.
• Completes quarterly facility audits and annual safety inspections of medical equipment.
• Ensures assigned equipment is in proper working order and available for use.
• Maintains physical space, ensuring a safe, clean, and functional environment.
• In conjunction with supervisor, ensures the purchasing, replacement, and repair of both medical and non-medical equipment including appliances, audio/visual equipment, and emergency supplies.
• Ensures safety standards are followed throughout facilities. Reports equipment hazards and/or product incidents as required to supervisor. Collects and communicates facilities incident information accurately and in a timely manner to supervisor and appropriate stakeholders.
• Maintains a log of all equipment and facilities repairs.
• Maintains an inventory of all Medical and Non-Medical Equipment owned or leased by PPGT.
• Must be able to be on-call and available to respond to incidents as required.
• Assumes control of incident scenes until relieved as necessary.
• Develops and maintains strong working relationships with employees, vendors, contractors and tenants.
• Schedules preventive maintenance, including but not limited to: housekeeping, landscaping, pest control and HVAC systems. Ensures that work performed meets PPGT quality standards.
• Provides onsite support for major equipment installations, repairs, vendor in-services and for delivery or pick-ups.
• Schedules third party handyworker maintenance services, inspects the quality of their work, and ensures work completion.
• May perform routine preventative maintenance and simple repairs on equipment and facilities as required.
• Coordinates third-party professionals to repair more complex systems such as medical or facility equipment.
• Assists Health Center Managers (HCM) in troubleshooting facilities and equipment issues.
• Works with HCM to ensure staff are educated in proper use and maintenance of equipment.
• Assists tenants with maintenance needs, as appropriate per lease terms.
• Ensures warranties and manufacturer required maintenance are up to date. Responsible for providing Risk and Quality Assurance team with current manuals for all medical equipment.
• Adheres to procedures for the use of Personal Protective Equipment (PPE) and infection control as well as Local, State and Federal facility regulations.
• Ensures all purchases and expenses comply with purchasing requirements and obtains necessary approvals.
• Provides access to sites…