Fleet and Safety Manager

Establish and maintain preventative maintenance schedules for all company vehicles.

• Evaluate vendor performance and authorize maintenance and repair services in alignment with company standards.
• Develop and maintain fleet records, compliance documentation, and reporting systems.
• Analyze vehicle performance data to recommend replacement schedules, budget priorities, and cost-reduction strategies.
• Serve as the primary liaison with insurance providers for all accident claims and repairs.
• Review and approve repair estimates, ensuring cost-effective and timely resolution.
• Conduct post-incident evaluations and recommend process improvements to prevent future occurrences.
• Implement and enforce company safety policies across field operations and the warehouse.
• Coordinate and document safety training for employees, including vehicle use, accident prevention, and OSHA compliance.
• Conduct safety audits and recommend corrective actions or policy adjustments as necessary.
• Assign and oversee work completed by apprentices or field technicians assisting with vehicle cleanouts, inspections, and maintenance tasks.
• Provide training and guidance on proper safety and maintenance protocols.
• Review vendor contracts to ensure compliance with insurance regulations.
• Develop and update fleet and safety standard operating procedures (SOPs).
• Track and report safety metrics, accident trends, and vehicle downtime to management.
• Exercise independent judgment in selecting vendors, approving repairs, and managing insurance claims.
• Develop and implement procedures that affect company compliance, fleet readiness, and safety standards.
• Make recommendations to management on cost controls, vehicle replacement, and operational improvements.

• 3+ years of experience in fleet management and safety compliance (HVAC, electrical, or similar trade preferred).
• Knowledge of OSHA and insurance claim processes.
• Strong organizational and analytical skills; ability to make decisions under limited supervision.
• Valid driver’s license and clean driving record required.

Primarily office-based. Must be available for occasional after-hours or emergency response related to fleet incidents.