Manager of Facilities Operations

Overview

This position can be filled in Dallas Admin, Fort Worth Admin, Austin Admin or Houston Admin Office.

The Manager of Facilities Operations is responsible for management of all facility operations and maintenance of all physical structures and facilities-related systems and equipment for Planned Parenthood of Greater Texas (PPGT). The position keeps leadership informed of any and all conditions affecting compliance in accordance with facilities and safety regulations. Plans and oversees building work and renovation. As a member of the Business Operations team, ensures the physical safety and protection of the organization’s assets, employees, visitors and property.

Demonstrates a commitment to the organization's mission and ensures facilities are maintained in a manner that reflects well on the organization’s brand and reputation. Supports the organization’s strategic plan and workplace inclusion initiatives. Abides by the organization’s mission in performing job duties. Demonstrates an understanding and commitment to PPGT’s culture of quality, safety and risk awareness.

• Supervises the daily workflow, scheduling, and assignments of the facilities department for the organization.
• Responsible for all facilities maintenance duties necessary for the service and convenience of employees, patients, and tenants of the organization throughout PPGT’s service area.
• Ensures assigned facilities and equipment are ready for regular business and special events.
• Manages the installation, maintenance, and testing of all facility-related systems, equipment and buildings including HVAC, plumbing, medical equipment, mechanical, electrical, sprinkler, fire alarm, medical equipment, physical structures and public, office, storage areas, etc. May also assist in the installations, maintenance, and testing of security and phone systems.
• Maintains files of warranties, records, licenses, inspections, service agreements, and contracts for various pieces of equipment.
• Directs Facilities staff to ensure that systems and equipment approved for health centers and other properties, including medical equipment, are in place and that designated staff are instructed how to properly implement/use them.
• Regularly inspects facilities for the purpose of ensuring continuous quality improvement in maintenance operations. Ensures completion of quarterly facility audits and annual safety inspections of medical equipment.
• Monitors preventative maintenance programs, work orders, schedules, and budget; identifies and prioritizes necessary facility improvements and repairs.
• Ensures that facilities meet government regulations and environmental, health and life safety standards. Takes action as appropriate to comply with orders or requirements affecting organization property by federal, state, county or municipal authority having jurisdiction.
• Ensures tenant maintenance needs are addressed as required.
• Under the direction of supervisor, responsible for the allocation and management of space within buildings.
• May assist in investigations relating to claims, damage or destruction to organization property.
• Partners with leadership in reviewing and executing architectural/engineering planning and design.
• Responsible for oversight of hired contractors for facility related maintenance including grounds and custodial support, construction or maintenance portion of capital projects and ensures confidentiality of projects as required.
• Works with leadership in ensuring construction and renovation projects are on time and within budget.
• Coordinates clinic relocations with a minimum of downtime, disruption, and expense.
• Develops and maintains strong working relationships with employees, vendors, contractors, and tenants. Ensures vendor contracts are obtained and renewed per PPGT policy.
• Ensures all department policies and procedures are up to date. Responsible for ensuring that staff, visitors and vendors adhere to organization’s facilities, safety and security policies at all times.
• Collaborates with supervisor and operations senior leaders to prepare departmental budget.
• Ensures all purchases and expenses comply with purchasing requirements and…