Assistant Facilities Manager

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands‑on experience and exposure to a broad range of clients and services.

At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee‑owned. Client‑focused
• Employee Stock Ownership Plan (ESOP)
• Top Workplace
• Internal recruitment team, in‑house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

As an Assistant Facilities Manager at LJA Facilities, you will be responsible for leading a team to ensure all LJA facilities are safe and well‑maintained for employee owners and clients, that maintenance and repair services are handled efficiently and cost‑effectively, and that each facility is appropriately staffed and maintained in alignment with LJA standards.

• Recruiting and building a facilities team that shares a collaborative and supportive teamwork environment where individuals continually improve processes, share knowledge, and exceed client expectation
• Developing, mentoring, and coaching facilities team to facilitate career growth and professional development through trainings, regular one‑on‑ones, quarterly goal meetings, and annual performance reviews
• Overseeing repair and maintenance projects in categories including but not limited to remodels, buildouts, new facility preparations, vacant office closures, furniture installations, preventative maintenance, and repairs
• Establishing and implementing preventative maintenance program for each location with Facilities Manager
• Managing Service Desk ticketing system to ensure SLA’s and KPI’s are achieved and providing regular reporting and status updates
• Driving innovation through the development of best practices, operational and service efficiency as well as identifying industry trends and tools that would contribute to our operational excellence goals
• Building strong relationships with stakeholders at each location and establishing communication channels ensuring facility/office services needs are being met in a timely and efficient manner
• Serving as the first point of escalation for facilities‑related issues and developing solutions and resolutions for issues that arise
• Establishing relationships with property managers and engineers at each location and coordinating, as needed, to address issues or concerns
• Receiving and reviewing vendor invoices for accuracy, approving if correct, and processing appropriately to ensure timely payment
• Identifying, evaluating, and managing facilities vendors which includes the development of RFP’s, reviewing contracts through Q ’s, and supervising contractors for a variety of services including electrical, plumbing, general contractors, painters, HVAC, furniture vendors, vending machine vendors, etc.
• Responding to weather incidents, disasters, and accidents/incidents at assigned locations which may occur after hours, on weekends, or on holidays
• Coordinating with the safety management team ensuring the safety of all job sites and all facility team members through the establishment and use of JSA’s, emergency action plans, disaster recovery procedures, office safety inspections, etc.
• Collaborating with multiple departments on projects regularly which includes IT, marketing, accounting,…