Department Business Administrator - Houston Law Center

Department

Business Services, Law

Commensurate with Experience/Education

Manages the administrative, financial, budgetary and human resources operations of a very complex university department.

• Plans and manages the department’s human and financial resources to support department objectives.
• Provides financial accountability and ensures compliance with state, university and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the department.
• May establish the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires.
• Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations.
• May advise and assist faculty in administrative planning and provide departmental support and/or administrative oversight for sponsored research awards from federal, state, foundation and/or private funding agencies.
• Serves as the department liaison with Central Payroll, Human Resources, Office of Sponsored Projects and other department business managers.
• Oversees the management and maintenance of database for all personnel and payroll records.
• Interprets university policies and procedures for faculty and staff.
• Performs other job-related duties as assigned.

• Advanced proficiency in financial systems, enterprise resource planning (ERP) systems (e.g., People Soft, or similar).
• Experience processing additional stipends, payroll, and faculty compensation adjustments.
• Strong knowledge of budgeting, forecasting, and reconciliation processes.
• Proficiency in Microsoft Excel, including pivot tables, XLOOKUP, and financial modeling.
• Experience supervising staff and overseeing business operations across multiple departments.
• Strong ability to manage high-volume, multi-tasking environments with competing deadlines.
• Familiarity with university financial policies, grants, contracts, and compliance regulations.
• Excellent written and verbal communication skills for engaging with faculty, staff, and university leadership.
• Ability to identify inefficiencies and implement process improvements.

Experience will be considered in lieu of education. Education will be considered in lieu of experience.

MQ:
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4‑year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Requires a minimum of three (3) years of directly job-related experience.

All positions at the University of Houston-System are security-sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.