Office Manager

Office Manager

Manages and coordinates office and warehouse operations and activities.

Office Manager

Duties And Responsibilities:

• Manages and organizes office operations and procedures including but not limited to bookkeeping, payroll, information management, filing systems, supplies, and staffing.
• Orders and maintains office supplies and inventory.
• Maintains office equipment; negotiates and monitors purchase and lease contracts.
• Analyzes and maximizes office productivity.
• Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow.
• Develops and manages a central filing system including archives and vendor files.
• Establishes and monitors uniform correspondence procedures and style practices.
• Develops and monitors office budget; ensures office activities are conducted within budgetary restrictions; initiates cost reduction programs.
• Manages office(s) security system.
• Prepares reports and correspondence as needed.
• Negotiates and maintains contracts with outside vendors.
• Manages office petty cash fund and reimbursement procedures.
• Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
• Hires, trains, supervises, motivates, and develops office staff; manages schedules and workflow.
• Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.
• Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance.
• Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions.
• HR generalist and some HR activates
• Safety and OSHA 300 compliance
• Performs other related duties as assigned by management.

Office Manager

Supervisory Responsibilities:

• Directly supervises 20 employees within the 5 department(s).
• Indirectly supervises 200 employees within the 5 department(s).
• Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Office Manager

Qualifications:

• Bachelor's degree (B.
  
  A.) or equivalent, two to four years related experience, or equivalent combination of education and experience.
• Basic competence in duties and tasks of supervised employees.
• Excellent verbal and written communication skills.
• Commitment to excellence and high standards.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Acute attention to detail.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions
• Demonstrated ability to plan and organize projects.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Proficient in HR platform, Training videos program, Microsoft Office
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Bilingual skills are a plus.

Office Manager

Competencies:

• Problem Solving -- Identifies and resolves problems in a timely manner;
  Gathers and analyzes information skillfully;
  Develops alternative solutions;
  Works well in group problem-solving situations;
  Uses reason even when dealing with emotional topics.
• Delegation -- Delegates work assignments;
  Matches the responsibility to the person;
  Gives authority to work independently;
  Sets expectations and monitors delegated activities;
  Provides recognition for results.
• Leadership -- Exhibits confidence in self and others;
  Inspires and motivates others to perform well;
  Effectively influences actions and opinions of others;
  Accepts feedback from others;
  Gives appropriate recognition to others.
• Managing People -- Includes staff in planning, decision-making, facilitating, and process improvement;
  Takes responsibility for subordinates' activities;
  Makes self-available to staff;
  Provides regular performance feedback;
  Develops subordinates' skills and encourages growth;
  Solicits and applies customer feedback (internal and external);
  Fosters quality focus in others;
  Improves processes, products, and services;
  Continually works to improve supervisory skills.
• Quality Management -- Looks for ways to improve and promote quality;
  Demonstrates accuracy and thoroughness.
• Business Acumen -- Understands business implications of decisions;
  Displays orientation to profitability;
  Demonstrates knowledge of market and competition;
  Aligns work with strategic goals.
• Cost Consciousness -- Works within approved budget;
  Develops and implements cost-saving measures;
  Contributes to profits and revenue;
  Conserves organizational…