Office Manager

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Full Time;
Management;
Houston, TX, US

EMPLOYER:

Auto Fit USA LLC

SUMMARY: Manages and coordinates office and warehouse operations and activities.

• Manages and organizes office operations and procedures including but not limited to bookkeeping, payroll, information management, filing systems, supplies, and staffing.
• Orders and maintains office supplies and inventory.
• Maintains office equipment; negotiates and monitors purchase and lease contracts.
• Analyzes and maximizes office productivity.
• Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow.
• Develops and manages a central filing system including archives and vendor files.
• Establishes and monitors uniform correspondence procedures and style practices.
• Develops and monitors office budget; ensures office activities are conducted within budgetary restrictions; initiates cost reduction programs.
• Manages office(s) security system.
• Prepares reports and correspondence as needed.
• Negotiates and maintains contracts with outside vendors.
• Manages office petty cash fund and reimbursement procedures.
• Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
• Hires, trains, supervises, motivates, and develops office staff; manages schedules and workflow.
• Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.
• Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance.
• Keeps up-to-date on overall activities of the team, identifying problem areas and taking corrective actions.
• HR generalist and some HR activities.
• Safety and OSHA 300 compliance.
• Performs other related duties as assigned by management.

• Directly supervises 20 employees within the 5 department(s).
• Indirectly supervises 200 employees within the 5 department(s).
• Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• Bachelor’s degree (B.A.) or equivalent, two to four years related experience, or equivalent combination of education and experience.
• Basic competence in duties and tasks of supervised employees.
• Excellent verbal and written communication skills.
• Commitment to excellence and high standards.
• Strong organizational, problem‑solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions.
• Demonstrated ability to plan and organize projects.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Bilingual skills are a plus.

• Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem‑solving situations; uses reason even when dealing with emotional topics.
• Delegation – Delegates work assignments; matches the responsibility to the person; gives authority to work independently; sets expectations and monitors delegated activities; provides recognition for results.
• Leadership – Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others.
• Managing People – Includes…