Office Administrator

POSITION: Office Administrator (Office Manager)

LOCATIONS: Houston, TX

COMP: $110,000 - $115,000 (Exempt)

Office Administrator |
AM Law 100 Law Firm | Houston, TX | Our prestigious and award-winning global AM LAW 50 law firm client is hiring an experienced legal Office Administrator to work in their Houston office. The Administrator will lead and proactively manage daily operations of the Houston office. This position will have a significant impact on the organization. We seek an energetic professional dedicated to providing top-notch service as well as building and maintaining a diverse environment in which professional staff and lawyers can thrive.

The position is a blend of leadership, change management, direct personnel supervision, operations, administration, facilities, events and hospitality, morale building and requires the ability/flexibility to adapt to changing priorities and demands with little or no notice. Qualified candidates should be able to demonstrate exceptional energy, a sense of urgency, commitment to service excellence, a spirit of continuous improvement, and the desire to develop a team of diverse support staff professionals.

Our client firm is offering a very competitive compensation and benefit package.

• Provides guidance to office lawyers and professional staff and fosters a culture of service excellence
• Identifies and implements creative solutions to enhance productivity, efficiency, and effectiveness of support.
• Proactively work with lawyers and others to ensure their needs are met and exceed expectations now and in the future
• Manages support assignments to ensure effectiveness and balance. Analyzes workload allocation on a regular basis
• Ensures the office is well-organized and that it maintains the appropriate staffing levels
• Work with Global Security Team to establish and implement local security protocols and procedures ensuring safety of local facilities, equipment and personnel
• Leads local emergency response and business continuity efforts
• Manages office budget, expenses and identifies opportunities for cost savings
• Examine office operations and activities with respect to best practices and make recommendations or implement changes to enhance efficiency and effectiveness and promote continuous improvement
• Solving day-to-day problems independently in conjunction with others
• Manage HR functions including interviewing and hiring professional and operations staff, conducting new hire orientation, conducting annual performance reviews, and compensation recommendations, approvals of timesheets for non-exempt personnel, and other duties as needed; liaise and report in real-time to HR Business Partners on employment performance issues.
• Plans and oversees execution of office events and community support initiatives
• Assist with real estate projects such as lease review and negotiations, sublease agreements, space allocation, office renovations/buildouts, office moves, and local matters related to the management /reduction of building operating costs
• Manage all office operational functions including delivery of support services by Executive Assistants (administrative), and office services (mail, document reproduction and hospitality).
• Assist administrative departments with workflow issues, as necessary
• Facilities management which includes establishing and maintaining relationships with local property management and the landlord
• Approve expense and check requests
• Serve as office point of contact for search consultants and industry peers; maintain membership and actively participate in professional organizations such as ALA/SHRM to keep updated on industry trends
• Collaborate on and/or lead global and national projects and task force initiatives.
• Performs ad hoc duties as assigned

Education: Bachelor's Degree in a professional discipline such as Business Administration or Finance preferred. Advanced degree or training considered a plus. Equivalent experience may be considered.

Experience: 3+ years’ experience working in a supervisory/managerial role required. Previous law firm or professional services environment experience is preferred. Basic understanding of state and local human resource laws, regulations and requirement s essential.

Skills: High emotional intelligence, proactive, problem-solver, strong written and verbal communication

Supervisory responsibilities: Responsible for supervising/managing Executive Assistants, Facilities/Office Services staff,…