Marketing and Communications Coordinator

POSITION SUMMARY
The Marketing and Communications Coordinator supports the planning and execution of all marketing, communications, and branding efforts for HMH. This role plays a key part in promoting programs, exhibitions, and institutional initiatives across digital, print, and media channels while ensuring brand consistency and operational efficiency. The Marketing and Communications Coordinator works closely with the Director of Marketing & Communications, Development team, and external vendors to deliver high-quality,timelycommunications.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage and regularly update the HMH website, ensuring accuracy, accessibility, and brand alignment
• Process and track department invoices andassistwith budget-related documentation
• Produce and distribute email and direct mail campaigns promoting HMH programs, exhibitions, and initiatives
• Assistin the production of print publications, including the Museum Visitor Guide, annual member magazine, and gratitude report
• Support the Director of Marketing & Communications withthe production of promotional and directional signage
• Plan and execute multimedia advertising campaigns, including overseeing budgets, vendor contracts, timelines, and creative development
• Assist the Director of Marketing & Communication sin drafting and distributing press releases; manage media inquiries, press distribution lists, andmonitormedia coverage
• Support the Development team with donor communications related to signature events, membership programs, and the annual fund
• Maintain sponsor recognition across all platform sin accordance with partnership agreements
• Assist the Director of Marketing & Communicationswith executive communications for the CEO and Board Chair
• Compile and distribute monthly analytics reports covering media coverage, website performance, and social media metrics for staff and board review
• Manage relationships with external vendors, including graphic designers, SEO consultants, printers, and media production teams
• Ensure consistent brand standards across all public-facing materials and communication channels

REQUIRED QUALIFICATIONS & EXPERIENCE

• 2–4 years of professional experience in marketing, communications, public relations, or a related field
• Demonstrated experience supporting integrated marketing or communications initiatives across digital, print, and media channels
• Experience coordinating projects, timelines, vendors, and administrative or operational processes
• Strong writing and editing skills, with experience drafting or supporting external communications such as email campaigns, press materials, or promotional content

PREFERRED QUALIFICATIONS & EXPERIENCE

• Experience working in a PR agency, marketing firm, nonprofit, cultural institution, or similarly fast-paced, deadline-driven environment
• Familiarity with media relations, press outreach, and media monitoring
• Experience supporting marketing operations, including budget tracking, invoicing, and vendor coordination
• Bachelor’s degree in Marketing, Communications, Public Relations, or a related field, or equivalent professional experience

REQUIRED SKILLS & COMPETENCIES

• Marketing & Communications Execution:
  
  Ability to support and execute multi-channel marketing and communications efforts with accuracy, consistency, and attention to detail
• Project & Operations Management:
  
  Strong organizational skills with the ability to manage multiple projects simultaneously, track deadlines, and support budgets, invoices, and vendor relationships
• Writing & Editing:
  
  Clear, concise written communication skills, with the ability to adapt tone and messaging for different audiences and platforms
• Collaboration & Relationship-Building:
  
  Proven ability to work effectively with internal teams, leadership, and external partners in a collaborative, service-oriented manner
• Judgment & Professionalism:
  
  Sound judgment when handling sensitive information, media inquiries, and executive communications
• Technical & Digital
  
  Skills:
  
  Comfort working with content management systems, email marketing platforms, analytics tools, and standard office software
• Adaptability & Initiative:
  
  Ability to work in a dynamic…