Marketing Project Manager – Nonprofit Operations, Events & Marketing Coordinator – Houston Area

Employment Type: Part-Time, with potential to expand into a full-time position
Work Arrangement: Hybrid; remote administrative work with required in-person event attendance & live in Houston Area
Schedule: Flexible, with occasional evening or after-hours availability for meetings and events

We are seeking a highly organized and proactive Nonprofit Operations, Events & Marketing Coordinator to support the day-to-day management of a nonprofit organization.

This role combines board meeting facilitation, event coordination, trade show management, registration administration, social media marketing, and on-site content creation. The ideal candidate is a dependable self-starter who can manage multiple deadlines, communicate professionally with board members, exhibitors, sponsors, and attendees, and ensure that meetings and events run smoothly.

The position will initially be part-time, with the opportunity to expand into a full-time role as the organization and scope of services grow.

• Coordinate and facilitate recurring virtual board meetings.
• Help plan and support quarterly in-person meetings.
• Work with organizational leadership to prepare meeting agendas, presentations, supporting documents, and other board materials.
• Distribute meeting information, documents, and reminders to board members.
• Track action items, deadlines, decisions, and follow-up responsibilities.
• Maintain organized digital records of meeting materials and organizational documents.
• Communicate professionally with board members, volunteers, vendors, sponsors, exhibitors, and community partners.

• Help plan, promote, and execute four meetups or networking events throughout the year.
• Coordinate event timelines, venues, vendors, supplies, signage, and logistical requirements.
• Create and manage online registration pages and attendee lists.
• Monitor registrations and provide regular attendance updates.
• Prepare, print, organize, and distribute attendee badges.
• Manage event check-in and assist attendees on-site.
• Help ensure that each event remains organized, welcoming, and on schedule.
• Support post-event communication and follow-up activities.

Manage the planning, promotion, and execution of a one-day industry trade show featuring approximately 40 exhibitors and 200 attendees
.

• Develop and manage the overall trade show project plan, budget, timeline, and task schedule.
• Coordinate with organizational leadership, board members, the venue, exhibitors, sponsors, speakers, vendors, and volunteers.
• Create and manage exhibitor and attendee registration processes.
• Maintain accurate exhibitor, sponsor, vendor, and attendee records.
• Communicate important deadlines, setup instructions, event policies, and logistical information to exhibitors.
• Coordinate exhibitor booth assignments and help maintain the event floor plan.
• Track exhibitor agreements, payments, required documents, and special requests.
• Support sponsor fulfillment, including logo placement, signage, social media recognition, and event-day visibility.
• Coordinate event signage, printed programs, name badges, exhibitor materials, and registration supplies.
• Develop an event-day schedule covering setup, exhibitor check-in, attendee registration, programming, networking, breakdown, and load-out.
• Recruit, organize, and provide instructions to event volunteers as needed.
• Manage the registration and check-in area on the day of the trade show.
• Serve as a primary point of contact for exhibitors, attendees, vendors, and venue representatives.
• Troubleshoot event-day registration, exhibitor, scheduling, and logistical issues.
• Capture or coordinate photography, short-form video, exhibitor highlights, and social media content during the trade show.
• Support post-event surveys, exhibitor follow-up, attendee communications, reporting, and performance reviews.

• Create event flyers, social media graphics, announcements, and promotional materials using Canva or Adobe Creative Cloud.
• Develop and schedule social media content across the organization’s approved channels.
• Promote meetings, meetups, the annual trade show, registration deadlines, sponsors, speakers, exhibitors, and organizational initiatives.
• Maintain a consistent and professional brand voice across digital platforms.
• Capture photos, short-form videos, interviews, and behind-the-scenes content at events.
• Organize event content for future social media,…