Sourcing Coordinator

POSITION SUMMARY

The Sourcing Coordinator is responsible for supporting the Sourcing team's effectiveness by coordinating stewardship activities for donors, maintaining donor and prospect information, and ensuring that donor communications and follow-up actions are completed consistently and on schedule. This role helps ensure new and existing donors receive a positive experience through accurate tracking, timely recognition, and proactive stewardship while supporting the team's sourcing efforts.

By providing structure, organization, and accountability across key stewardship and sourcing processes, the Sourcing Coordinator enables Sourcing Managers to focus on relationship building and donor growth.

Full-time

The Sourcing Coordinator is responsible for supporting the Sourcing team's effectiveness by coordinating stewardship activities for donors, maintaining donor and prospect information, and ensuring that donor communications and follow-up actions are completed consistently and on schedule. This role helps ensure new and existing donors receive a positive experience through accurate tracking, timely recognition, and proactive stewardship while supporting the team's sourcing efforts.

By providing structure, organization, and accountability across key stewardship and sourcing processes, the Sourcing Coordinator enables Sourcing Managers to focus on relationship building and donor growth.

Adhere to PACT values. (

Purpose:

Using our strengths passionately to contribute to our mission. Accountability:
Choosing to rise above one’s circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what’s right and acting. Transparency: Doing things openly and honestly).

• Owns execution of the Donor Stewardship Playbook, ensuring all weekly, monthly, quarterly, semi-annual, and annual stewardship activities are completed accurately and on schedule.
• Maintains the donor recognition program by tracking donor data, recognition levels, mailings, gifts, and annual recognition activities.
• Researches and prospects potential donors through online research, phone calls, and other outreach methods to identify opportunities and gather information needed to establish new donor relationships.
• Oversees donor appreciation efforts, including handwritten thank you letters, stewardship campaigns, social media/blog writings, and other donor recognition activities.
• Maintains and updates donor-facing communication materials, including newsletters, campaign updates, impact reports, donor handouts, and related stewardship resources.
• Coordinates donor engagement activities including donor recognition events and stewardship-focused donor experiences.
• Reviews donor activity reports and donation information daily to identify new donors, stewardship opportunities, unresolved follow-up needs, and donor service issues.
• Recommends improvements to donor engagement, stewardship communications, and donor recognition efforts.

• Responds to donor inquiries while Sourcing Managers are in the field and provides essential information to Sourcing Managers after, to ensure timely follow-up.
• Serves as a resource for operational questions, ensuring necessary information is documented and up-to-date, and helping maintain established processes.
• Maintains donor and prospect information, account history, and supporting materials to help Sourcing Managers prepare for donor outreach, site visits, and follow-up activities.
• Supports Sourcing Managers with stewardship-related reports, donor research, account information, and department initiatives.
• Maintains accurate donor and prospect records through ongoing data entry, validation, maintenance, and cleanup activities.
• Monitors and shares donor, retail, produce, and food industry updates that may impact sourcing activities or donor engagement efforts.
• Develops and distributes the weekly sourcing newsletter and other internal communications to share donor activity, opportunities, and team updates.
• Contributes to Procurement department goals, initiatives, and work plans.

This position…