Gift Administration Coordinator

About the Role

Kids’ Meals is seeking a detail-oriented and mission-driven Gift Administration Coordinator to support the integrity and administration of the organization’s donor database and gift-processing systems.

This position ensures philanthropic contributions are recorded accurately and promptly while safeguarding confidential donor and financial information, maintains complete donor records, produces fundraising reports, and provides operational support for the development team.

The ideal candidate is highly organized, comfortable working with data, and daily gift reconciliation.

Key Responsibilities

·Database Administration: Maintain accurate constituent records in Blackbaud Raiser’s Edge, including donor contact information, relationships, attributes, and other relevant information.

·Data Integrity: Review donor information for completeness and accuracy while following established database procedures, data standards, and confidentiality requirements.

·Gift Processing: Accurately and promptly process checks, online donations, ACH transactions, matching gifts, stock gifts, in-kind contributions, recurring gifts, and pledges.

·Gift Reconciliation: Partner with Finance to reconcile contribution activity, research discrepancies, and maintain consistent gift records across systems.

·Pledge Administration: Maintain pledge records, generate reminders, and track recurring gifts and other donor commitments.

·Data Management: Prepare and review donor-data imports and exports in accordance with established procedures and database standards.

·Online Giving: Create and maintain online donation forms and support digital and third-party fundraising platforms.

·Reporting and Analytics: Produce recurring fundraising, campaign, event, leadership, and board reports and assist with donor analysis and fundraising metrics.

·Donor Segmentation: Prepare donor segments, mailing lists, email lists, and other data selections for fundraising and stewardship communications.

·Third-Party Fundraising: Create and maintain third-party fundraising pages, track related activity and revenue, and support community-fundraiser stewardship.

·Development Support: Conduct donor and prospect research and provide administrative and operational support for campaigns, stewardship activities, donor events, and other development initiatives.

· Other duties as assigned.

· This position does not have direct employee reports.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

What We’re Looking For

·Education: Bachelor’s degree in nonprofit management, business administration, finance, communications, data management, or a related field preferred. An equivalent combination of relevant education, training, internship experience, and professional experience may be considered.

·Professional Experience: One to three years of experience in nonprofit development, gift processing, database administration, finance, data entry, or a related administrative function preferred. Relevant internship or volunteer experience may be considered.

·Database Experience: Experience with Blackbaud Raiser’s Edge or a comparable constituent relationship management system is preferred.

·Technology: Intermediate proficiency in Microsoft Excel and the ability to learn new database, reporting, and fundraising platforms.

·Attention to Detail: Demonstrated ability to process detailed financial or donor information accurately and maintain complete records.

·Confidentiality: Ability to handle confidential donor, financial, and organizational information with discretion and sound judgment.

·Organization: Ability to manage competing priorities, meet deadlines, and maintain accurate documentation.

·Analytical Skills: Ability to review data, identify discrepancies, conduct research, and support basic fundraising analysis.

·Communication: Strong written, verbal, and interpersonal communication skills.

·Team Orientation: A positive, flexible, and collaborative approach to…