Assistant Property Manager

Responsibilities

• Code invoices according to budget for property manager’s approval and ensure prompt and accurate completion of vendor contracts in contract administration software.
• Review tenant delinquencies and contact tenants regarding delinquencies.
• Draft tenant communications and lease communications such as commencement date letters and default notices.
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and support property manager to ensure compliance with policies and procedures.
• Track and file vendor contracts and insurance certificates; maintain follow-up system for expirations and monitor and maintain the property maintenance work order system.
• Maintain lease, contract, and operational files within the property management office.
• Promote and foster positive relationships with tenants and owners.
• Process maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.
• Manage all tenant requests by inputting into work order software and ensuring timely completion by engineer or vendor.
• Partner with property manager to resolve tenant problems and communicate action plan for resolution, building relationships that create tenant satisfaction specific to the property and to ensure tenants comply and fully understand building operating policies.
• Assist in handling any emergencies that may arise with building, property, tenants or ownership.
• Provide full administrative support, including phone support, typing reports, filing, and distribution or correspondence.
• Schedule and coordinate meetings and special events as requested.
• Conduct property inspections and schedule routine maintenance and repair work orders to ensure the building is always in high operational condition.
• Update monthly financial information for Accounting including accruals, capital expenditures, and aged receivables.
• Assist in the creation of annual operating plan for each building and subsequent reforecasting, as necessary.
• This position will support property management in both the Houston and Dallas markets and will include up to 15% travel to properties.

• Education
• High School Diploma or GED equivalent – Required
• Bachelors Degree with an emphasis in real estate or business – Preferred

• Experience
• 2+ years in commercial property management – Required

• Skills
• Intermediate computer skills (Microsoft Office Suite, Excel, Adobe Acrobat)
• Strong organizational skills
• Excellent verbal and written communication skills
• Multi-tasking ability
• Basic understanding of commercial property mechanical systems (Elevators, HVAC, Fire Alarm, etc.)
• General knowledge of accounting principles and ability to read ledgers and income statements

• Compensation: $65,000 - $68,000 / year
• Eligible for discretionary benefits: annual performance bonus target 10%
• Eligible for standard employee benefits:
  Medical, Dental, Vision, 401k, FSA, HSA, Commuter Benefits, Employee Assistance Program, Life Insurance (employee and dependents), Short-term disability (STD), Long-term disability (LTD), Accidental death & dismemberment (AD&D), vacation days, sick days, and other benefits

To All Recruitment Agencies – Nex Core Group does not accept unsolicited third-party resumes. Nex Core Group knows that when we welcome different points of view, it makes us better, stronger, and moves us boldly forward in becoming a world-class company. That is why we’re proud to be an Equal Opportunity Employer and encourage all qualified talent to apply. Your application will be reviewed regardless of race, religion, gender, sexual orientation, national origin, disability, age, or veteran status.

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