Fleet Manager

Fleet Maintenance & Transportation Coordinator Texas-Based Interstate Fleet Operation We are seeking a highly organized and proactive Fleet Maintenance & Transportation Coordinator to oversee the daily management, maintenance coordination, and operational support of a growing fleet operation consisting of 150+ vehicles and 15–20 interstate drivers.

This role is responsible for helping ensure fleet reliability, DOT/FMCSA compliance support, preventative maintenance scheduling, driver coordination, and minimizing downtime across the operation. The ideal candidate must be able to stay organized in a fast-paced environment while communicating effectively with drivers, vendors, and internal departments.

Key Responsibilities Coordinate preventative maintenance schedules for fleet vehicles

Analyzing and optimizing ongoing expenses of the vehicles, including fuel, insurance, and depreciation

Manage and track vehicle repairs, breakdowns, and service records

Schedule and coordinate interstate driver assignments and coverage

Monitor fleet readiness and vehicle uptime

Maintain organized DOT/FMCSA-related records and documentation

Assist with Hours of Service (HOS) and ELD compliance oversight

Coordinate annual inspections, registrations, permits, and licensing requirements

Work directly with vendors, repair facilities, and service providers to be able to negotiate and ensure the best rates on parts, fuel cards, and maintenance.

Monitor driver concerns related to equipment and fleet issues

Assist with accident documentation and reporting procedures

Help ensure compliance with company safety policies and FMCSA regulations

Maintain maintenance logs, PM schedules, and fleet tracking systems

Communicate proactively with management regarding fleet status and operational concerns

Must be able to mitigate4 liability through driver training, safety programs, and regular documented vehicle inspections

Qualifications

Previous experience in fleet management, transportation coordination, dispatching, or trucking operations

Strong understanding of FMCSA and DOT regulations

Familiarity with ELD systems and Hours of Service requirements

Experience coordinating preventative maintenance programs

Ability to manage multiple priorities and urgent situations simultaneously

Strong communication and organizational skills

Proficiency with fleet management software, spreadsheets, and operational reporting

Experience working with interstate commercial drivers preferred

CDL knowledge or transportation industry background strongly preferred

Preferred Experience Experience managing medium to large fleet operations

OSHA Compliance Understanding of CSA scores and DOT audit preparation

Knowledge of preventative maintenance scheduling systems

Experience working with outside repair vendors and maintenance providers

Ability to build and improve fleet processes and accountability systems

What We Are Looking For We are looking for someone who is:

Organized and detail-oriented

Calm under pressure

Proactive instead of reactive

Strong with follow-through and accountability

Respected by drivers and coworkers

Able to communicate clearly and professionally

This is not an entry-level dispatch position. We are looking for someone who can take ownership of fleet coordination, help maintain compliance standards, and contribute to the long-term efficiency and reliability of our operation.

Compensation Competitive salary based on experience

Benefits and additional compensation to be discussed during interview process

Schedule

Full-time

Some after-hours communication may be required depending on operational needs

Location

Texas-based operation with interstate transportation activity.
#J-18808-Ljbffr