Heavy Haul Logistics Dispatch Coordinator

Position Overview

The Heavy Haul Logistics/Dispatch Coordinator is responsible for managing and executing the planning, permitting, dispatch, and transportation of oversized and overweight cargo. This role ensures compliant, safe, and efficient movement of project freight while maintaining communication across teams and partners.

• Verifies project scope and confirms project requirements.
• Plans load out, routing, and delivery sequence of project modules.
• Executes daily dispatch of drivers based on project schedules.
• Coordinates OS/OW permits and ensures compliance.
• Monitors shipments and resolves delays.
• Creates and uploads necessary paperwork (BOL, PL, CI).
• Maintains continuous communication with drivers, escorts, and field teams during active hauls.
• Organizes and uploads all project documentation to shared drive.
• Manages carrier load tenders in TMS.
• Maintains accurate logs and project records.
• Supports site logistics coordination processes and E‑Requester orders for project purchase orders.
• Maintains and receives purchase orders in ERP, verifies carrier invoices, and addresses discrepancies.
• Facilitates receipt and verifies condition of project unit modules at site.
• Provides real‑time communication to all stakeholders.
• Troubleshoots in‑transit issues and escalates critical risks immediately.
• Performs any other responsibilities assigned by TAS.

• Strong organizational skills.
• Knowledge of Heavy Haul OS/OW regulations and procedures.
• Route planning and logistics optimization.
• Experience with dispatch and tracking software.
• Strong communication skills.
• Proficiency in Excel, Word, and PowerPoint.
• Ability to thrive in a challenging environment.
• Ability to multi‑task and reassign drivers/equipment to prevent delays.
• Positive attitude and safety‑first mindset.
• Load planning expertise.
• Attention to detail and situational awareness under pressure.

3–5 years of experience in OS/OW logistics and dispatch coordination.

• Knowledge of USDOT requirements.
• Knowledge of OS/OW procedures and regulations.
• Strong organizational and multi‑tasking skills.
• Ability to walk/stand in steel‑toed boots for long distances or periods of time.
• Ability to work flexible days/schedules, including weekends as needed.
• Read and speak English fluently.

• TMS/McLeod experience.
• Samsara software experience.
• Experience in an industrial/manufacturing environment.
• Experience with specialized transportation equipment.

The position involves at least 80%–95% desk work with a computer. The candidate must be able to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Other physical activities include using fingers, sitting, stooping, bending, crouching, talking, hearing, and performing repetitive motions.

Visual acuity requirements include color, depth perception, and field of vision necessary to prepare and analyze data and figures, operate a computer terminal, and conduct extensive reading. The incumbent will work in indoor environmental conditions.

TAS Energy Inc. guarantees equal employment opportunities to all qualified applicants. All qualified applicants will receive consideration for employment, without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin.