Senior DOT Safety and Compliance Coordinator

Tri Star is seeking a highly organized, detail-oriented
Safety & Compliance Coordinator
to support driver qualifications, leasing and de-leasing, DOT compliance, safety administration, training, file auditing, and accident/incident processes.

The ideal candidate will have strong knowledge of DOT and FMCSA requirements, excellent communication skills, and the ability to manage multiple compliance-related deadlines and documentation requirements. This position works closely with drivers, owner-operators, terminals, Safety, Operations, Management, and third-party vendors to ensure that drivers, equipment, and company records remain qualified, current, and compliant.

The Senior Safety & Compliance Coordinator reports directly to and is fully accountable to the Director of Safety hereafter referred to as manager.

• Required:
  
  A High School Diploma or GED (a bachelor’s degree is a plus)
• Required:
  
  Experience in using "Ten Street" software for onboarding drivers.
• Required:
  
  Minimum of 2 years of truck driver recruiting experience.
• Required:
  
  Proficient computer skills that include Excel, Outlook, PowerPoint and Word.

• Review driver applications for completeness and accuracy and identify missing or incorrect information.
• Apply Tri Star's minimum driver qualification standards and applicable DOT requirements.
• Obtain, review, and interpret required pre-qualification reports, including:
  Motor Vehicle Reports (MVR), background and criminal history checks
• Pre-Employment Screening Program (PSP) reports
• FMCSA Drug & Alcohol Clearinghouse inquiries
• Coordinate DOT pre-placement regulated drug screening.
• Communicate qualification and disqualification decisions clearly and promptly to drivers, terminals, management, and the Safety Director.
• Maintain required retention documentation for declined applicants.
• Identify the specific qualification requirements a driver does not meet and accurately communicate the reason for the decision.
• Coordinate next steps with qualified drivers and terminals.
• Schedule and track DOT pre-placement drug screens.
• Assign and monitor required orientation and training through third-party systems.
• Follow up with drivers to ensure required screening and training are completed timely.
• Prepare and distribute driver leasing packets and required forms to terminals.
• Review driver and owner-operator packets for completeness, accuracy, and proper execution.
• Ensure required driver, owner, personal, Drug & Alcohol, truck, and trailer files are established and maintained correctly.
• Complete driver, truck, and trailer deactivation processes.
• Remove applicable drivers and equipment from Star Tracker and third-party vendor systems.
• Pull and organize required files and document de-lease dates and applicable retention periods.
• Complete deactivation checklists and coordinate the return of company property and required items.
• Communicate de-leasing activity to terminals, Settlement, Safety, and Management.
• Submit required deactivation documentation to Settlement in a timely manner.
• Maintain comprehensive knowledge of DOT Drug & Alcohol Testing requirements, including:
  Pre-placement testing, testing requirements following periods of inactivity and random testing
• Required testing time frames and procedures
• Administer and maintain FMCSA Clearinghouse requirements, including limited and full inquiries.
• Monitor driver and equipment compliance requirements and expiration dates.
• Track and process: CDL renewals, visa renewals, medical cards, truck and trailer maintenance reports, 90-day inspections, annual inspections, roadside inspections and moving violations
• Escalate unresolved compliance issues to the Safety Director.
• Maintain knowledge of Hours of Service (HOS) requirements and applicable ELD systems.
• Monitor, report, and assist with correction of HOS and ELD compliance issues.
• Understand CSA requirements, the five BASICs,Data Qs, and the process for challenging inaccurate roadside inspection, moving violation, or accident information.
• Maintain knowledge of MCS-150 filing requirements and processes.
• Coordinate documentation required for quarterly IFTA and IRP…