Inventory Control Coordinator

Position Description

The Inventory Control Specialist’s responsibilities include inventory control, managing deliveries, inspecting inventory, and maintaining inventory records of the 8,000+ assets (capital and non‑capital) and equipment inventory for the Harris County Toll Road Authority (HCTRA).

Daily and monthly maintenance of HCTRA’s inventory; annual reconciliation of asset/equipment inventory; receiving, tagging, and updating new assets; and tracking, preparing, and transferring surplus assets to Harris County Purchasing Services. This position also participates in shipping and receiving new equipment, the fulfillment of office and janitorial supplies, tracking and storing roadway supplies and materials, and other maintenance functions related to the HCTRA Distribution Center.

• Verifies, monitors, and maintains additions and deletions to the Capital Asset inventory; communicates and coordinates with the Auditor's and Purchasing Departments, and various HCTRA departments to confirm the status and location of assets.
• Identifies and tracks HCTRA’s 8,000+ assets for discrepancies during the Annual Capital Asset Inventory using data from the People Soft system and department-generated spreadsheets and reports; submits reports and supporting documentation of daily and monthly inventory activity.
• Prepares surplus items for pick‑up and transfer between HCTRA and Harris County Purchasing Services for proper disposal; documents all steps of the asset transfer process.
• Receives new assets, equipment, roadway materials, and supplies; verifies accuracy against shipping documents and coordinates pick‑up and delivery with the appropriate HCTRA department.
• Processes new equipment to ensure proper barcode tagging and accurate entry of key data into the asset management tracking system.
• Ensures all materials in the HCTRA Distribution Center are organized, properly stocked, stored, and maintained in good condition; maintains a clean, orderly, and safe warehouse environment at all times.
• Processes orders; responds to inquiries from HCTRA staff regarding orders; assists with file creation; prepares spreadsheets and reports using various software; and performs general administrative duties including filing, copying, and attending department meetings.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.

• High School Diploma or GED equivalent from an accredited institution.
• One year of inventory, warehouse operations, and shipping and receiving experience.
• Valid Texas Class C Driver License.

• Knowledge of inventory control and ability to manage a warehouse and supplies at the proper inventory level.
• Excellent written and verbal communication skills, exercising tact in an expeditious, courteous, and efficient manner while establishing an effective working relationship with others.
• Knowledge of general shipping and receiving procedures.
• Ability to manage priorities and workflow.
• Ability to operate general office equipment, personal computers and related software such as Microsoft Office including word processing, spreadsheets, and databases with good typing and data entry skills.
• Ability to work independently and exercise sound judgment.
• Good analytical and organizational skills.
• Ability to operate a forklift in a safe manner.
• Ability to drive a 26' box truck (CDL license NOT required).

The position can be physically challenging. Above average physical conditioning is required to be able to walk, bend, stoop, climb, reach, stretch, etc., in performance of duties. Lifting up to 80 lbs. may be required.

This is a full-time position. Days of work are Monday‑Friday. Hours may vary based on business needs of the department.

A normal office environment with acceptable lighting, temperature controls and furnishings is…