Records Specialist Job Howell area,Michigan USA,Administrative/Clerical

Position: Central Records Specialist

Livingston County was named a 2025 Top Workplace by the Detroit Free Press! Based solely on employee feedback, the Top Workplace title is a badge of honor for the County. With over 700 employees serving within 18 departments, 6 elected offices, and 3 Courts, Livingston County's top priority is providing effective and efficient services that improve the quality of life for all of our residents.

Position Summary:

Under the supervision of the Central Records Supervisor, this position is responsible for complex clerical, administrative and records management functions, with extensive customer service interaction. This includes researching and responding to public inquiries requiring a high degree of sensitivity and confidentiality. Required duties include skills with specialized law enforcement database software, strong public relations, detail-oriented database entry, and highly proficient in multi-tasking in a fast-paced environment.

Pay Rate Information:

The Central Records Specialist position is a full-time, non-union position and starting salary is $22.75/hr. This position is eligible for step pay increases within our Top end of the current wage scale for this position is $28.82/hr. Hours for this position are 10:00 a.m. to 6:00 p.m.

Benefits:

Retirement plan includes a 401a with up to 8% employer contribution
Comprehensive Medical, Pharmacy, Dental & Vision
Optional HSA with an employer match
Optional Voluntary 457 Deferred Compensation plan
Short-term & Long-term disability & Basic Life & AD&D insurance
Health & Dependent Flexible Spending Accounts
Paid vacation, sick days & 13 Holidays. Unused vacation and sick time rolls over
Tuition Reimbursement
Up to $500 annual Wellness reimbursement* & $100 incentive for completing your annual physical & Health Assessment.
Voluntary benefits such as Pet Insurance, Accident, Critical Illness, Hospital & Whole Life policies
Employee assistance program

* Pro-rated based on DOH

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

Performs receptionist duties, such as greeting and assisting Research public inquiries and directs phone calls as needed.

Required to work in a fast pace, at times high-stress level environment, while multi-tasking during distractions.

Responsible for maintaining accurate fingerprint, background check, SOR, animal bite, case disposition, and gun records.

Performs LEIN/NICS checks and determines eligibility on individuals wanting to obtain pistol purchase permits. Registers handguns for county residents.

Responsible for accurately registering, verifying, and updating individuals in the Michigan Sex Offender Registry.

Interacts with other departments, governmental agencies, service providers, professionals, and others to exchange and record Processes background checks and other correspondence.

Required to learn specialized software to perform the specific duties of the assigned Must be proficient in Microsoft Suite applications including word processing, spreadsheet, and database functions.

Receives and issues receipts for a variety of fees and cash payments to include bonds, fingerprints, SOR fees, general donations, and salvage inspections.

Performs basic office duties, such as copying, filing, word processing standard documents, preparing basic spreadsheets, sorting, filing, and maintaining departmental files and entering data into databases.

Responsible for fingerprinting individuals per court order, for background checks, employment, expungements, and personal records.

Greets and screens visitors, ensuring that visitors can provide identification and/or professional service provider credentials.

Checks visitors into records management system and ensures inmates are called down for visitor from correct location.

Reviews and determines what incident and accident reports can be released to the public and insurance companies.

Answering inquiries concerning inmate status from…