Executive Administrative Assistant

Job Overview

The Entwistle Company is seeking a highly organized and professional Executive Administrative Assistant to support the President and Chief Financial Officer in a fast-paced, regulated defense manufacturing environment. This role is critical to the effectiveness of the executive team and overall operation of the business. The successful candidate will manage complex schedules, coordinate high-level communications, and ensure seamless administrative execution, allowing executive leadership to remain focused on strategic, financial, and operational priorities.

We are a trusted manufacturer of mission-critical components and systems, supporting air, land, sea, and space platforms. We serve the U.S. Department of War, prime contractors, and allied customers with a focus on quality, reliability, and performance.

We focus on:

• Delivering high-quality, mission-critical products
• Supporting national defense and warfighter readiness
• Continuous improvement through disciplined execution and innovation

Executive Administrative Support

• Manage complex calendars for the President and CFO, including meetings, travel, and internal reviews
• Coordinate logistics for meetings, customer visits, audits, and leadership sessions
• Prepare, format, organize, and distribute executive correspondence, reports, and presentations
• Track action items, deadlines, and follow ups on behalf of executive leadership
• Serve as the primary administrative point of contact for executive communications

Organization & Information Management

• Maintain organized and secure document control for confidential and sensitive materials
• Prepare, format, organize, and distribute executive documents, presentations, and reports as directed
• Manage document routing, version control, and distribution
• Support executive-level meetings by ensuring materials and logistics are fully prepared

Travel & Scheduling

• Arrange executive travel, lodging, itineraries, and related logistics
• Coordinate schedules with internal teams, customers, and external partners
• Anticipate conflicts and proactively adjust schedules as needed

Professional Judgement & Discretion

• Exercise sound judgment in prioritizing requests and managing competing demands
• Handle confidential information with discretion and professionalism
• Serve as a trusted administrative partner to executive leadership

• Competitive compensation based on experience
• 401(k) with company match
• Paid time off (PTO)
• Employer-paid life, short-term, and long-term disability insurance
• Employer-provided paid family and medical leave
• Health, dental, and vision insurance
• Safety shoe and eyewear reimbursement
• Employee appreciation events

• Associate’s or Bachelor's degree in Business Administration or related field preferred
• 5+ years of experience providing administrative support to senior executives
• Experience supporting multiple executives simultaneously strongly preferred
• Prior exposure to manufacturing, defense, or regulated environments is a plus
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Highly organized with strong attention to detail
• Excellent communication and time management skills
• Professional demeanor with the ability to handle sensitive information

We value military experience and recognize transferable skills. Candidates with the following military job codes or similar may have relevant experience for this position:

• Army MOS: 42A – Human Resources Specialist
• Navy NEC: YN - Yeoman
• Air Force AFSC: 8A200 – Executive Assistant
• Marine Corps MOS: 0151 – Administrative Specialist