Shipping & Logistics Coordinator

Borg Design is seeking an experienced Shipping & Logistics Coordinator to manage the accurate, compliant movement of materials and finished product into and out of our precision manufacturing facility. The position coordinates daily shipping and receiving activities, carrier logistics, customer delivery requirements, shipment documentation, receiving documentation, and related ERP and quality records.

This is a quality-sensitive aerospace and defense manufacturing role, not a basic shipping-clerk position. The successful candidate must understand how product identification, traceability, inspection status, certifications, First Article Inspection requirements, source inspection, document control, export controls, and customer-specific requirements affect whether product can be received or released for shipment. The position works closely with Quality, Customer Success, Production, Purchasing, Engineering, Inspection, Accounting, suppliers, customers, carriers, and outside processors.

Key Responsibilities

• Review customer purchase orders, quality clauses, shipping instructions, delivery commitments, drawings, specifications, and other applicable requirements before preparing product for shipment.
• Confirm that finished product has been properly released for shipment and that required inspections, approvals, and documentation are complete before product leaves the facility.
• Prepare and verify complete outbound shipment and end-item documentation packages, as applicable, including packing lists, Certificates of Conformance, material certifications, special-process certifications, inspection reports, First Article Inspection documentation, source-inspection approvals, serial/lot traceability records, and customer-specific forms.
• Maintain a strong working knowledge of AS9102 First Article Inspection requirements and recognize when full or partial FAI documentation, including re-accomplishment when required, applies; coordinate with Quality to ensure applicable FAI documentation is complete and approved before shipment.
• Coordinate customer and Government Source Inspection (GSI) requirements, when applicable, including scheduling inspections, preparing product and documentation for review, tracking release status, and ensuring product is not shipped until required source-inspection approval has been obtained.
• Prepare shipments using approved carriers and freight forwarders, including carrier labels, Bills of Lading, packing documentation, commercial documentation, and other required shipping records.
• Coordinate daily logistics with National, International, LTL carriers, couriers, freight forwarders, and customer-designated carriers; schedule pickups, obtain freight quotes, track deliveries, manage expedited shipments, and assist with lost, delayed, or damaged shipment claims.
• Package, preserve, protect, identify, and label finished product in accordance with customer requirements, company procedures, product requirements, and applicable aerospace quality requirements.
• Process advance shipment notifications, customer portal entries, shipment confirmations, tracking information, and other electronic customer requirements accurately and on time.
• Receive inbound material and product against purchase orders and packing documentation; verify part numbers, revision levels, quantities, packaging condition, and required certifications or traceability documentation before routing material for receiving inspection or internal use.
• Identify incomplete, damaged, incorrect, suspect, or nonconforming inbound material and documentation; segregate affected product as required and promptly coordinate resolution with Quality, Purchasing, or the appropriate department.
• Maintain accurate and timely receiving, shipping, carrier, tracking, and documentation records in the ERP system and controlled electronic or paper files.
• Coordinate shipments to and from outside processors, suppliers, customers, and other external locations, ensuring the correct product, traveler, purchase-order information, documentation, and shipping instructions accompany each movement.
• Coordinate customer returns, RMAs, returned material, and other reverse-logistics activities in accordance with company and customer procedures.
• Follow document-control requirements to ensure current revisions, approved forms, controlled records, and required retention practices are used for shipping and receiving documentation.
• Protect export-controlled information, Controlled Unclassified Information, customer information, and other sensitive records in accordance with company information-security and access-control procedures.
• Support internal, customer, AS9100, regulatory, and contract audits by retrieving shipping, receiving, traceability, inspection-release, source-inspection, and related logistics records.
• Monitor recurring shipment errors, documentation issues, carrier performance, freight costs, packaging concerns, and delivery risks; recommend practical improvements to shipping, receiving,…