Data and Estimating Coordinator

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As one of the largest utility distribution organizations in America, we constantly strive to bring our best to our customers, suppliers, and fellow associates. Irby Utilities is uniquely positioned to provide dynamic solutions to essential utility services impacting our local and broader communities.

The Data & Estimating Coordinator plays a key role in supporting our PSG estimating and sales department by managing incoming RFQs, supporting the estimating team through quote preparation and coordination, and organizing documentation. This position is also responsible for developing data-driven insights to improve performance and visibility across the department.

• Log and manage all incoming RFQs, ensuring accuracy and completeness
• Assist the estimating team with quote callouts, quote preparation, and documentation
• Type, format, and assemble customer quote in a clear and professional manner
• Organize and maintain estimating files and documentation in Share Point
• Compile and prepare cut sheet package submittals for customer and project requirements
• Track quote status, deadlines, and follow-ups to support timely submissions
• Extract, clean, and transform data using Excel Power Query, leveraging automation where possible
• Perform data analysis to support estimating performance, workload tracking, and business insights
• Build and maintain advanced Excel models utilizing:
  Pivot tables, XLOOKUP, VLOOKUP, POWER PIVOT
• Develop dynamic dashboards, charts, and reports in Excel, Power BI, and PSGs internal tracking software
• Generate recurring and ad-hoc reports to communicate performance metrics

• Strong administrative and organizational skills with exceptional attention to detail
• Advanced proficiency in MS Excel
• Experience developing dashboards and reports in Excel and Power BI
• Experience working in project/workflow management systems.
• Experience organizing and managing files in Share Point
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills

• Prior experience supporting and estimating, sales, or engineering team
• Experience with RFQs, quoting process for EPCs and Contractors
• Familiar with technical documentation and cut sheets
• Eclipse, Job Management, and Par Spec knowledge

Irby Utilities is a crucial link in the distribution chain, connecting manufacturers to their customers in electrical power, natural gas, and broadband services. Our team delivers end-to-end solutions through logistical and operational support, sales and account management, project services, data analysis, and more. We firmly attribute our success to our people in each of these fields, and we are constantly advancing our skills and abilities.

401K Plan, Competitive Medical Plans (medical, dental, and vision), Paid Time Off, Paid Company Holidays, Floating Holiday, On Demand Pay, Flexible Spending Accounts (Health and Dependent Care), Employee Assistance Program, Tuition Reimbursement, Employee Discounts, Long-term and Short-term Disability, and Life Insurance.

Irby is a leading fulfillment and solutions provider for utility and utility contracting marketplaces. Pairing nearly 100 years of utility experience with the industry’s top technologies and manufacturers, Irby is poised to provide innovative products and customized services to serve its nationwide client base best. Irby offers a complete portfolio to each of its core business segments: distribution, transmission, substation, generation, renewable energy, EPC, fiber/broadband communications, and gas.

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or…