Contract Administrator

Brief Description

The Contract Administrator provides support to the sales team by verifying compliance and reporting for all sales contracts, and preparing requests for proposals and bids.

• Protects the interest of the company by understanding and interpreting contractual terms and conditions
• Oversees the entire contract lifecycle, from initiation to renewal or closeout
• Manages the contractual review of solicitations, proposal development, negotiation, contract modifications, and other contract administration
• Establishes and maintains contractual interface with the customer
• Reviews and manages contracts including customer agreements, NDAs and Terms and Conditions
• Partners with internal teams including Sales, Tech Support and Operations to address contractual needs and resolve related queries
• Identifies potential risks in contracts and recommends strategies to minimize exposure
• Negotiates terms and conditions of agreements
• Reports unresolved issues to leadership who can agree to updated terms or maintain our position
• Analyzes potential risks involved with specific terms
• Ensures all deadlines and conditions described in contracts are met
• Identifies opportunities for bid submissions and raises them with the bid management team
• Analyzes bid requests and proposal requirements
• Collaborates with other team members to ensure bid security
• Prepares detailed and competitive bid proposals and attends pre-bid conferences in response to RFPs and RFQs
• Reviews and edits bid documents to ensure accuracy and compliance with client requirements
• Ensures all bid documents are formatted and submitted according to potential customer specifications
• Ensures timely submission of bid documents before the deadline
• Prepares all documents and requirements needed in the post-qualification
• Serves as back-up to Order Entry Specialist
• Any other tasks assigned by management
• Performs other services as reasonably assigned from time to time by the Chief Executive Officer or the Co-Managers of the Company

• Bachelor's degree in Business or a related field
• 2-4 years of related experience
• Strong analytical and problem-solving skills
• Excellent organizational and communication skills
• Attention to detail and high level of accuracy
• Ability to manage multiple assignments and meet deadlines
• ERP experience
• Proficiency in MS Office Suite, especially Excel and Word

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

At CEIA USA, we believe that taking care of our people is the key to building a thriving, high-performing team. That’s why we offer a comprehensive and market-leading benefits package, designed to support your well-being both inside and outside of work.

• Paid training opportunities to enhance your career, and educational assistance
• A rich paid time off plan—20-day (4-week) annual accrual starting at date of hire that progressively increases with tenure.
• Select paid holidays, including the full period between Christmas and New Years—paid as holiday time.
• Premium health benefits, and wellness resources to keep you and your family supported.
• Medical plan options that include a $250/$500 PPO deductible that is lucratively subsidized by the Company.
• Company-paid life insurance, short term disability, and long term disability.
• 401(k) with a match that is only capped by IRS maximums, and profit sharing; subject to eligibility requirements.
• Annual bonus potential after 1 full year of employment.