Payroll Coordinator

Position Summary

The Payroll Coordinator supports the execution of payroll operations across the United States and/Canada by preparing, validating, and processing payroll data. This role ensures accuracy, timeliness, and compliance while delivering strong customer service and supporting payroll audits, reporting, and year-end activities.

• High-Volume Processing & Data Integrity:
  Execute end-to-end payroll for U.S. and Canadian populations, specializing in UKG Pro and WFM. You will pull time data, manage wage changes, and process complex variable pay (bonuses, commissions, and draws).
• System Reconciliations & Exception Management:
  Perform targeted reconciliations between UKG and payroll data from multiple platforms to catch and resolve discrepancies before payroll is processed.
• Employee Experience & Service:
  Manage the payroll inbox, serving as the face of the department by resolving employee inquiries.
• Audit Readiness & Documentation:
  Maintain the payroll records and documentation for every pay run, including signed authorizations and reconciliation spreadsheets, ensuring compliance and an audit trail.
• Strategic Support:
  Assist with payroll audits and reconciliation to ensure data accuracy and compliance. Assist with quarterly reporting and year-end activities.

• High school diploma or equivalent.
• 2+ years of payroll experience in a large organization.
• Ability to juggle various work activities and shift their attention from one task to another to meet the demands of different stakeholders without “dropping the ball.”
• Ability to thrive in a fast-paced, high-energy, team-oriented environment and have a “roll up your sleeves” and “win every day” mentality.
• Hold oneself accountable and responsible while being self-driven in accomplishing goals.
• Detail-oriented and can focus on task at hand by finding the most efficient and effective pathway to completion.
• Excellent verbal and written communication skills at all levels to communicate with internal and external stakeholders articulately.
• Ability to logically connect ideas, scrutinize and evaluate arguments, find inconsistencies and errors in work, solve complex problems, and engage in reflection.
• Ability to provide timely and empathetic service through all communication channels keeping peer and customer needs first.
• Proficiency using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Project, and/or Access).
• Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

• Basic understanding of payroll processes in U.S. and Canada
• Strong attention to detail and accuracy
• Ability to manage multiple priorities in deadline-driven environment
• Strong customer service and communication skills
• Ability to handle sensitive and confidential information.
• Experience with UKG Pro or similar payroll systems
• Experience supporting multi-state and Canadian payroll environments
• Proficiency in Microsoft office, strong excel skills preferred (VLOOKUPs, Pivot Tables)
• Ability to analyze data received to spot risks and trends in the data

• May be requested to work overtime on evenings and weekends dependent on business need.

• Normal office environment.
• Performs indoor work in a climate-controlled environment.
• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

• Competitive medical, dental, and vision benefits after 60 days
• Retirement savings plan with company match
• Paid parental leave and generous paid time off programs
• On-campus fitness programs and meal delivery services
• Comprehensive health, wellbeing, financial wellness, and childcare benefits
• Opportunities for growth and advancement
• Employee assistance program with 24/7 legal, financial, and counseling support
• Employee discount marketplace with thousands of savings options
• Employee resource groups, including Vet Connect and the Women’s Committee

Leaf Home is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Employment decisions are made without regard to race, color, ancestry, national origin, gender identity or expression, sexual orientation, marital status, religion, age, genetic information, veteran status, or disability, in accordance with applicable law.