Accounting Clerk and Office Assistant

APEX Controls is seeking a full-time Accounting Clerk & Office Assistant to support the day-today

APEX Controls is seeking a full-time Accounting Clerk & Office Assistant to support the day-today financial and administrative operations of our growing organization. The primary focus of this position is accounting support, with particular emphasis on accurate and timely customer invoicing, accounts receivable, collections follow-up, payment processing, and financial reporting. The position will also provide general office and administrative support as needed.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable taking ownership of routine accounting responsibilities. Just as important, this person must be a strong culture fit for APEX Controls; someone who demonstrates integrity, humility, teamwork, initiative, and a positive attitude and who genuinely enjoys helping others and contributing to a great workplace. This role will be onsite 5 days a week in our Hudsonville office and is an hourly position.

Invoicing & Accounts Receivable:
Own and execute timely, accurate customer invoicing and support the accounts receivable process.

Collections:
Monitor outstanding receivables, communicate professionally with customers, and consistently follow up on past-due balances.

Reporting & Accounting Support:
Run recurring financial and operational reports, maintain accurate records, and provide reliable information to the accounting and leadership teams.

Culture Fit & Team Contribution:
Contribute positively to the APEX culture through integrity, humility, teamwork, accountability, initiative, and a willingness to help wherever needed.

Office & Administrative Support:
Provide general office assistance and administrative support when accounting priorities are complete or when organizational needs require it.

• Prepare, process, and distribute customer invoices accurately and on a timely basis.
• Review billing information for completeness and accuracy before invoices are issued.
• Apply customer payments and maintain accurate accounts receivable records.
• Monitor customer account balances and identify discrepancies, missing information, and past-due invoices.
• Research and resolve routine customer billing and account questions in coordination with the accounting team.
• Maintain organized and accurate accounting documentation and records.
• Assist with month-end and year-end accounting activities as directed.

• Monitor accounts receivable aging and maintain a consistent follow-up process for outstanding invoices.
• Contact customers regarding past-due balances in a professional, courteous, and persistent manner.
• Document collection activity and communicate issues or potential payment concerns to the appropriate accounting or management personnel.
• Assist with resolving disputes or billing issues that may delay customer payment.

• Run recurring accounting, accounts receivable, and operational reports for the accounting and leadership teams.
• Maintain spreadsheets, schedules, and other reporting tools with a high level of accuracy.
• Enter and maintain data in the company's accounting and business systems.
• Assist with reconciliations, recordkeeping, filing, and other routine accounting activities.
• Identify errors, inconsistencies, or process issues and bring them to the attention of the appropriate team member.

• Greet and assist visitors, customers, and vendors in a professional and welcoming manner.
• Answer and direct incoming phone calls and provide general administrative support.
• Handle incoming and outgoing mail, packages, and shipping activities.
• Maintain office supplies and assist with office inventory and ordering.
• Coordinate with vendors for routine office services, equipment, and supplies.
• Prepare correspondence, reports, spreadsheets, and other administrative materials.
• Assist with company meetings, employee events, customer visits, and other culture-building activities as needed.
• Assist leadership and other departments with special projects and administrative tasks.
• Perform other duties as assigned.

• Represent APEX Controls with professionalism, integrity, humility, and a positive attitude.
• Build strong working relationships with employees, customers, vendors, and other business partners.
• Take ownership of responsibilities and follow through without requiring excessive supervision.
• Be willing to learn, accept feedback, and continuously improve processes and personal performance.
• Contribute to a fun, collaborative workplace and actively support the company's culture.
• Treat confidential financial, customer, employee, and company information appropriately.

• High school diploma or GED required;
  Associate degree in accounting, business, or a related field preferred.
• 2–4 years of…