Accounts Payable Specialist

• The Accounts Payable Specialist is responsible for owning the full accounts payable cycle for an assigned portfolio of vendor accounts, from invoice receipt through payment and reconciliation.
• This role extends beyond invoice entry: the Specialist researches and resolves discrepancies, reviews vendor statements, supports payment processing, maintains accurate documentation, and assists with month-end close activities.
• The position also provides coverage across multiple AP functions, helping the department maintain consistent service levels during absences, high-volume periods, and process changes.
• This position supports the AP department's broader procure-to-pay function by contributing to process improvement efforts, participating in cross-training, and helping maintain consistent, well-documented AP procedures.
• Review, code, verify, and process vendor invoices, credit memos, expense reports, and payment requests, matching to purchase orders and receiving documentation when applicable.
• Own assigned vendor accounts from invoice receipt through payment and reconciliation, including researching and resolving discrepancies, statement issues, and disputed balances with vendors and internal departments.
• Maintain accurate vendor account records, ensuring transactions post to the correct vendor, location, general ledger account, and accounting period, and maintain complete documentation for audit and reporting purposes.
• Assist with ACH, check, virtual card, wire, and other payment processing activities.
• Prepare account reconciliations and journal entries, and support month-end and year-end close through accrual support, aging reviews, and reporting.
• Review employee travel and expense reports for accuracy, appropriate approvals, documentation, and policy compliance.
• Assist with vendor setup and vendor change requests in accordance with internal controls.
• Monitor assigned work queues and follow up on aging items, unresolved exceptions, vendor holds, and overdue tasks.
• Provide coverage across AP functions during absences, workload increases, and process transitions; participate in cross-training and document assigned processes to reduce single points of failure.
• Identify recurring issues and recommend improvements to invoice processing, payment controls, and internal workflows; support automation, paper-reduction, and other process improvement initiatives.
• Partner with purchasing, receiving, operations, and finance to improve the overall procure-to-pay process.
• Performs other duties as assigned by supervisor.

• High school diploma or equivalent required;
  Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Three to five years of relevant accounts payable experience, including high-volume, deadline-driven invoice processing, vendor statement reconciliations, payment processing, and month-end close support.
• Strong understanding of accounts payable processes and basic accounting principles, with experience researching discrepancies and reconciling vendor accounts.
• Proficiency with Microsoft Office, particularly Excel and Outlook, and experience using accounting or enterprise resource planning (ERP) software.
• Strong attention to detail, organization, and time-management skills, with the ability to prioritize competing responsibilities and meet established deadlines.
• Strong problem-solving skills, sound judgment, and the ability to work independently – researching issues, determining appropriate next steps, and resolving discrepancies with minimal supervision.
• Strong written and verbal communication skills, with the ability to take ownership of assigned work and contribute effectively within a team.
• Ability to maintain confidential and meticulous records.
• Successful completion of pre-employment background and drug screening.

Demonstrates expertise in managing the full accounts payable cycle, including invoice processing, vendor account reconciliation, and month-end close support. Proficient in utilizing accounting software and Microsoft Office tools to maintain accurate records and improve processes.

• Accounts Payable Management
• Invoice Processing
• Vendor Reconciliation
• Microsoft Excel Proficiency
• Problem-Solving Skills

• Accounts Payable Processes
• Invoice Entry
• Payment Processing
• Vendor Statement Reconciliation
• Month-End Close Support
• Journal Entries
• Account Reconciliation
• Expense Report Review
• ACH Processing
• ERP Software Experience

• Attention to Detail
• Time Management
• Organizational Skills
• Written Communication
• Verbal Communication

• Procure-to-Pay
• Vendor Management
• Internal Controls
• Process Improvement
• Audit Documentation

• Microsoft Office
• Excel
• Outlook
• Accounting Software
• Enterprise Resource Planning (ERP)