Executive Assistant to CEO

Overview

Position Title: Executive Assistant to the Chief Executive Officer

The Executive Assistant to the Chief Executive Officer provides high-level administrative, operational, and strategic support exclusively to the CEO. This role serves as a trusted partner and gatekeeper, enabling the CEO to operate at maximum effectiveness by managing priorities, communications, scheduling, and executive logistics with exceptional discretion and professionalism.

The ideal candidate thrives in a fast-paced, highly confidential environment and demonstrates superior judgment, organization, and executive presence. This role supports — but does not own — Board and governance-related activities through coordination and administrative assistance on behalf of the CEO.

Executive & Strategic Support

• Serve as the primary coordinator of the CEO’s calendar, meetings, and priorities, ensuring optimal use of executive time
• Anticipate the CEO’s needs by proactively managing deadlines, materials, logistics, and follow-up actions
• Prepare executive briefings, agendas, presentations, talking points, and summaries for internal and external meetings
• Track action items arising from executive meetings and ensure timely follow-through

Board & Senior Leadership Support (Administrative)

• Coordinate logistics for Board of Directors and Committee meetings on behalf of the CEO, including scheduling, agendas, and material distribution
• Support preparation and organization of Board materials and presentations for CEO review
• Track Board-related follow-ups and action items for the CEO
• Serve as a professional point of contact with Board members regarding scheduling and logistics

(

Note:

This role does not serve as Corporate Secretary and does not own formal Board minutes, governance records, or regulatory documentation.)

Confidential Communications & Executive Gatekeeping

• Manage highly sensitive and confidential communications with discretion and sound judgment
• Act as an effective gatekeeper to protect the CEO’s time while maintaining productive internal relationships
• Draft, review, and manage executive correspondence and communications

Operational & Administrative Excellence

• Oversee complex travel arrangements, itineraries, and expense management for the CEO
• Maintain organized, secure executive files and document management systems
• Support special projects, strategic initiatives, and cross-functional efforts as assigned by the CEO

Stakeholder Interaction

• Interface professionally with senior executives, Board members, investors, regulators, and external partners on behalf of the CEO
• Represent the CEO and organization with credibility, diplomacy, and executive presence

• Bachelor’s degree preferred; equivalent executive support experience considered
• 8+ years of experience supporting C-suite executives, preferably a CEO
• Demonstrated ability to manage complex calendars, competing priorities, and confidential matters
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office and executive productivity tools
• High degree of discretion, professionalism, and independent judgment

Position Type: This position is a full-time, exempt position. Typical work hours are Monday through Friday, 8:00am to 5:00pm.

Direct Reports: No

Travel: Some travel may be required.