Executive Assistant

Executive Assistant

Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential.

Key Responsibilities:

• Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting.
• Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc.
• Screen and prioritize communications, ensuring sensitive information is handled securely and proactively.
• Coordinate special projects or events for business and/or family functions.
• Maintain detailed records, files, and databases for both business and family-related matters.
• Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family.
• Conduct research as needed to support executive or family requests.
• Run errands and manage deliveries or household needs as required.
• Manage and protect highly sensitive information in strict confidence at all times.
• Perform additional administrative and personal support tasks as requested.

Qualifications:

• Proven experience supporting executives and/or families in a similar role.
• Exceptional organizational and project management skills.
• Demonstrated ability to handle confidential information with the highest level of discretion.
• Excellent verbal and written communication abilities.
• Proactive problem-solver with a flexible, "can do" attitude.
• Proficient with common office software and relevant technology platforms.
• Valid driver's license and reliable transportation may be required.
• Confidentiality:
  Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory.
• Bachelor's degree highly desired