Executive Administrative Assistant II - Commercial

Value Proposition

Our values define us and our culture inspires us to change lives for the better. Our employees are the heart and soul of our company, and every success we experience begins with them. Together we are committed to making a positive impact in our local communities. We champion a culture of continuous learning, work-life integration, and inclusion. We promote a digitally enabled work environment to continuously enhance the experience of our employees and customers.

Overview

This is a full-time, onsite career opportunity that is based out of our International Building location in Hunt Valley, MD.

Under minimal supervision and acting on own initiative and direction, provides complex administrative support to one or more of the organization's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures and people. Manage complex schedules, coordinate meetings and events, prepare reports and presentations. Anticipates executive needs, communicates proactively, and ensures timely follow-through on assignments while maintaining a high level of accuracy and attention to detail.

Supports day-to-day office operations by coordinating administrative, facility, and operational activities to ensure an organized, efficient, and professional work environment. Builds strong relationships with internal and external partners and adapts effectively to changing business priorities.

Responsibilities

• Acting on own initiative, performs advanced clerical and administrative duties for Executive Level Managers, General managers or Managers of autonomic business units.
• Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies and programs.
• Organizes Market Advisory Board meetings. Compiling and distributing reports and information for the meetings. Arranging board room prior to meeting. Assisting Advisory Board members as needed.
• Manage complex executive calendars, meetings, and travel arrangements.
• Anticipate executive needs and proactively resolve scheduling conflicts.
• Prepare meeting materials, presentations, agendas, and meeting minutes.
• Coordinate events, leadership meetings, and special projects.
• Manage expense reports, invoices, and other administrative tasks accurately and timely.
• Prioritize competing deadlines while maintaining a high level of accuracy.
• Follow through on assignments independently and provide timely status updates.
• Support multiple executives while adapting to changing business priorities.
• Proven ability to anticipate needs, exercise sound judgment, and work independently.

Qualifications

Education

High School Diploma or equivalent. Specialty:
Does not apply at this level of education. (Required)

Experience

5 or more years Administrative support , or equivalent combination of advanced business school or secretarial training and job-related. (Required)

2 or more years Executive administrative support. (Required)

Other Duties as Assigned by Manager

This role may perform other job duties as assigned by the manager. Each employee of the Organization, regardless of position, is accountable for reading, understanding and acting on the contents of all Company-assigned and/or job related Compliance Programs, regulations and policies and procedures, as well as ensure that all Compliance Training assignments are completed by established due dates. This includes but is not limited to, understanding and identifying compliance risks impacting their department(s), ensuring compliance with applicable laws or regulations, and escalating compliance risks to the appropriate level of management.

Pay Transparency

To provide greater transparency to candidates, we share base salary ranges on all job postings regardless of state. We set standard salary ranges for our roles based on the position, function, and responsibilities, as benchmarked against similarly sized companies in our industry. Specific compensation offered will be determined based on a combination of factors including the candidate's knowledge,…