Accounts Payable Specialist

We are working with sustainable beauty brand that has evolved from a soap manufacturer into a distributor offering commercial products, white label and affordable everyday household staples.

We’re looking for a detail-oriented and growth-minded Accounts Payable Specialist to join our team. This role is ideal for someone who takes pride in accuracy, enjoys building and improving processes, and wants to grow their career.

What You’ll Do

• Accurately record and manage all accounts payable transactions. Route invoices for proper approval and code invoices to the correct GL accounts
• Process vendor payments via ACH, international wires, and occasional checks. Ensure timely and accurate payment of invoices
• Review, verify, and reconcile invoices against purchase orders and approvals. Reconcile vendor statements monthly. Investigate and resolve discrepancies. Assist with credit memos and refunds. Support credit card and expense report reconciliation
• Communicate professionally with vendors to resolve discrepancies and payment inquiries
• Double-check all entries for accuracy and completeness
• Support month-end close processes related to payables
• Help build and improve AP workflows and documentation as the company scales
• Maintain internal controls around approvals and payments. Help prevent duplicate payments or fraud. Ensure compliance with company policies and payment terms. Prepare and maintain 1099 vendor records (if applicable)
• Assist with month-end accruals, Provide AP aging reports and support cash flow tracking by forecasting payment runs
• Partner with department teams on vendor contracts. Coordinate with teams on spend tracking and support onboarding of new vendors

What We’re Looking For

• 3+ years of accounts payable experience
• Strong attention to detail and high level of accuracy
• Experience processing ACH payments, international wires, and checks
• Comfortable recording and reconciling all payables
• Process-oriented mindset with the ability to identify improvements
• Strong organizational skills and ability to manage multiple vendors
• Professional and service-minded communication skills
• Coachable, proactive, and eager to grow into bookkeeping responsibilities
• Ability to work independently while maintaining accountability

What We Offer

• Competitive hourly rate of $25-$30/hour, plus benefits and time off
• A fun, energizing company culture
• A chance to grow your career as the business scales

We hire candidates of any race, color, ancestry, religion, sex, national origin, sexual orientation, gender identity, age, marital or family status, disability, veteran status, and any other status. We are proud to be an Equal Opportunity Employer. If you have a disability or special need that requires accommodation, please let us know.