Office Manager

Job Summary

A growing construction business in Huntington Beach, CA is seeking an experienced Office Manager to support bookkeeping, payroll, accounting, and day-to-day office operations. This direct hire opportunity is ideal for someone who enjoys being an essential part of a small business, working closely with ownership, and helping keep projects, records, and office systems organized.

The Office Manager will play a key role in maintaining accurate financial records, supporting customer and vendor communication, coordinating payroll and employee documentation, and improving office processes as the business continues to grow. This is a hands‑on role for a dependable, detail‑oriented professional who enjoys variety, takes ownership of their work, and values a collaborative office environment with supportive leadership.

• Manage day-to-day bookkeeping, financial records, invoicing, collections support, vendor invoices, purchase receipts, and general accounting documentation.
• Maintain Quick Books records, support financial reporting, assist with job costing, and help keep projects financially organized.
• Process employee payroll, track hours and commissions, and assist with payroll documentation, including prevailing wage or certified payroll when applicable.
• Handle customer inquiries, phone calls, office correspondence, mail, email, filing systems, and general administrative tasks.
• Maintain employee files, onboarding paperwork, company records, licenses, insurance certificates, and project documentation.
• Support owners with scheduling, vendor and subcontractor coordination, administrative projects, and process improvements.

Salary range: $52,000.00 to $73,000.00 per year.

Job type:
Direct hire.

For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

• Manage bookkeeping, payroll, invoicing, vendor payments, and accounting records for a small business environment.
• Maintain Quick Books, financial documentation, employee records, project files, and office systems.
• Support day-to-day office management, customer communication, scheduling, and administrative coordination.
• Assist ownership with reporting, job costing, process improvements, and overall business operations.
• 3 to 5 years of relevant office management, bookkeeping, accounting, or payroll experience.
• Bookkeeping and accounting experience is required.
• Strong working knowledge of Quick Books is required.
• Experience processing employee payroll is required.
• Ability to calculate and track employee hours and commissions.
• Strong organizational skills with excellent attention to detail.
• Professional written and verbal communication skills.
• Ability to work independently, solve problems, prioritize tasks, and manage multiple responsibilities.
• Dependable, trustworthy, and comfortable handling confidential employee and financial information.

• Experience in the construction industry, including residential, commercial, office, or subcontractor environments.
• Experience with job costing, project accounting, vendor reconciliation, and expense tracking.
• Experience preparing prevailing wage documentation or certified payroll reports.
• Prior experience supporting owners or leadership in a small business setting.

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