Fleet Services Manager

Fleet Services Manager

As the Fleet Services Manager at Pathfinder, you will oversee the safety, reliability, and performance of the organization's fleet, ensuring employees have dependable transportation to support the individuals and communities we serve. This leadership role combines strategic planning, regulatory compliance, fleet maintenance, and financial stewardship to maximize the value and longevity of Pathfinder's transportation resources while supporting our mission every mile of the way.

• Lead the administration and lifecycle management of Pathfinder's fleet, including vehicle acquisition, deployment, maintenance, replacement planning, and disposal.
• Partner with program leadership to maximize vehicle utilization and ensure transportation resources effectively support agency operations.
• Coordinate vehicle procurement, inspections, licensing, registration, and deployment for newly purchased and grant-funded vehicles.
• Maintain complete fleet records, including registrations, warranties, insurance documentation, maintenance history, and compliance files.

• Ensure compliance with all applicable federal, state, local, INDOT, FTA, DOT, funding source, and Pathfinder transportation requirements.
• Stay informed on transportation regulations and implement changes to maintain organizational compliance.
• Serve as Pathfinder's primary liaison with INDOT and transportation funding agencies.
• Assist with grant applications, reporting, procurement documentation, and ongoing grant compliance activities.

• Develop and oversee preventative maintenance programs that promote vehicle safety, reliability, and regulatory compliance.
• Coordinate repairs, review repair estimates, authorize maintenance, and monitor repair quality and costs.
• Build strong relationships with dealerships, repair facilities, vendors, and service providers.
• Monitor vehicle condition, maintenance trends, downtime, and performance metrics to improve fleet efficiency.

• Promote a culture of fleet safety through education, planning, and risk reduction initiatives.
• Coordinate accident reporting, insurance claims, post-accident procedures, and required testing.
• Analyze accident trends and develop recommendations to improve driver safety and reduce organizational risk.
• Respond to after-hours fleet emergencies, vehicle breakdowns, weather-related incidents, and transportation interruptions when needed.

• Participate in annual budgeting and prepare fleet operating and capital expenditure recommendations.
• Monitor fleet expenditures, including maintenance, fuel, insurance, licensing, and replacement costs.
• Develop long-term fleet replacement strategies based on vehicle age, condition, utilization, maintenance history, and funding availability.
• Prepare reports and analyses related to fleet performance, compliance, operational efficiencies, and budget planning.

• Ensure employees have safe, reliable transportation to support individuals throughout Pathfinder's service area.
• Protect organizational resources through effective fleet planning, preventative maintenance, and regulatory compliance.
• Improve operational efficiency by maximizing vehicle utilization and controlling fleet costs.
• Promote a culture of safety that protects employees, individuals served, and community members.
• Advance Pathfinder's mission by providing dependable transportation solutions that support high-quality services.

Pathfinder's mission is to strengthen communities by enabling people with disabilities or economic challenges to achieve autonomy, inclusion, and stability.

Competitive Benefits Package (if applicable):

• Competitive Pay & Paid Training – Earn while you learn with comprehensive training.
• Paid Time Off & Holidays – Maintain a healthy work-life balance with PTO and paid holidays.
• Comprehensive Insurance Coverage – Medical, Dental, and Vision plans to support your well-being.
• Employer-Paid Coverage – Enjoy free Basic Life…