Payroll Specialist

Job Description/Position Summary

C.J. Hughes Construction is actively seeking a highly productive, detail-oriented, and dependable Payroll Specialist who thrives in a fast-paced environment and works well as part of a team. This position plays a critical role in ensuring accurate and timely payroll processing for a large multi-state workforce consisting of both union and non-union employees.

CJ Hughes Construction

75 W 3rd ave Huntington WV, 25701

Payroll Specialist

• Process weekly payroll for 500+ employees across multiple states and union/non-union environments
• Enter, review, process, and finalize payroll accurately and within required deadlines
• Export payroll files and process payroll transmissions to banking institutions
• Review, analyze, and update employee timecards to ensure accurate payment in accordance with company policies and labor agreements
• Process payroll corrections, adjustments, and retroactive pay when necessary
• Maintain payroll records, deductions, garnishments, direct deposits, and tax information
• Assist employees with payroll-related questions, discrepancies, and concerns in a professional and confidential manner
• Onboard new hires into payroll and timekeeping systems while maintaining accurate employee records
• Process and submit 401(k) contributions and payments to Ascensus
• Process weekly, bi-weekly, monthly, quarterly, and annual payroll tax payments including federal, state, municipal, and local taxes
• Ensure compliance with all payroll tax regulations and reporting requirements
• Process child support garnishments, wage attachments, and other court-ordered deductions
• Enter and process Accounts Payable invoices as assigned
• Process and submit weekly and monthly union fringe benefit payments, including CRC union fringes and other applicable trade union obligations
• Generate payroll reports including steward reports, labor reports, certified payroll reports, union reports, and audit documentation
• Assist with workers’ compensation audits, union audits, payroll reconciliations, and payroll-related reporting requirements
• Maintain compliance with Master Labor Agreements and applicable trade union payroll requirements
• Utilize Microsoft Excel for payroll tracking, reconciliation, reporting, and data analysis
• Support external audits and maintain organized payroll documentation and records
• Coordinate and assist with mailing payroll, tax, and company-related documents, including taking outgoing mail to the post office when needed
• Maintain confidentiality of payroll and employee information at all times
• Work closely with HR, Accounting, and Operations teams to ensure payroll accuracy and efficiency
• Assist with identifying and resolving payroll discrepancies and system issues
• Provide administrative and office support as needed
• Perform additional payroll and administrative duties as assigned by management

• Minimum of 5 years of payroll experience preferred, preferably within the construction, industrial, or utility industries
• Experience processing high-volume, multi-state payroll required
• Experience working with trade unions, union payroll, and Master Labor Agreements required
• Knowledge of fringe benefit administration, payroll deductions, garnishments, and union reporting procedures
• Strong understanding of federal, state, municipal, and local payroll tax regulations
• Experience processing union fringes and benefit contributions preferred
• High school diploma or equivalent required; additional accounting or payroll certifications preferred
• Previous experience with Foundation Software or similar payroll/accounting systems preferred

• Intermediate to advanced proficiency in Microsoft Excel
• Strong knowledge of payroll systems, payroll processing, tax compliance, and union payroll procedures
• Ability to interpret labor agreements and apply payroll rules accurately
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving abilities
• Ability to handle sensitive and confidential information with professionalism and discretion
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and manage multiple…