S-Substitute Secretary - Brooke County Schools

Position Title

Substitute Secretary

Brooke County Board of Education – to be called as needed

Secretarial/Clerical/ Substitute Secretary

6/25/2025

06/30/2026

Principal/Assistant Principal

To assure the smooth and efficient operation of the school/administrative office. To assist and relieve the administrative supervisor of paper work and office duties so that they may devote maximum attention to problems of education and educational administration.

• Typing skills proficient at 50 words per minute
• Type acceptable business letters, memos, reports, tabular material and forms with speed and accuracy
• Type from handwritten or edited rough draft material
• Takes and transcribes from notes correspondence, reports, notices and recommendations
• Maintains a regular filing system as well as a set of locked confidential files
• Files correspondence, invoices, cards, or other reports in a prescribed manner, depending upon the practice of the department
• Maintains a schedule of appointments and makes arrangements for conferences and interviews
• Properly uses the telephone for incoming and outgoing calls and records messages
• Maintains a complete and systematic set of records of all financial transactions
• Records details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, etc.
• Prepares financial statements, income statements, and cost reports to reflect financial condition of the department
• Traces errors and records adjustment to correct charges and credits posted to incorrect amounts
• Reviews and completes duplicating work orders
• Knowledge to operate various types of duplicating machines to reproduce handwritten or typewritten materials
• Unpacks orders received and inspects for damage or defects; verifies accuracy of orders received by reviewing specific information on packing slip, invoice, or purchase order; records any discrepancy or damage
• Demonstrates proficiency in using computer operating system commands, word processing operation, computer filing, retrieval of information, etc.
• Utilizes West Virginia Educational Information System for maintenance of student records, processing purchase orders, point of service (Child Nutrition Program) and associated programs
• Displays flexibility in learning new and different methods of accomplishing tasks
• Follows county policy and procedures
• Maintain and/or upgrade skills
• Perform duties efficiently and productively
• Promote positive communications
• Maintain a professional appearance
• Performs such other duties and assumes such other responsibilities as the superintendent or immediate supervisor may from time to time assign

High school diploma or equivalent. Varied office experience and/or training in typing, filing desired. Should be skilled in office procedures with a high degree of communication skills. Computer skills desired. Successful completion of the State Competency Test as set forth by the State Department of Education.

200-261 days per year. Salary and work year to be established by the Board of Education.

Performance of this job will be evaluated annually in accordance with provisions of the Brooke County Board of Education’s Policy of Evaluation of Service Personnel.

Salary based on experience and education level per CBOE salary schedule plus competitive benefits package equal to approximately 35% of direct compensation.

Salary schedule: