Program Manager for Outreach and Student Engagement

Job Description

The Program Manager for Outreach & Engagement provides operational coordination and management for pathway programs, recruitment outreach initiatives, student engagement programming, grant development, and divisional research compliance within the Division of Admissions, Advising & Student Life. The Program Manager for Outreach & Student Engagement is responsible for the development, implementation, and evaluation of strategic outreach initiatives and student engagement programs that support the recruitment, retention, and success of a mission‑aligned medical student body.

This role collaborates across Admissions, Student Affairs, and external partners to strengthen pathway programs, enhance community engagement, and promote access to medical education, with a particular focus on West Virginia and rural populations. Reporting to the Senior Associate Dean of Admissions, Advising & Student Life, this position manages outreach and recruitment initiatives, strengthens institutional recruitment pathways, supports medical student affinity organizations, assists in securing external funding to sustain and expand pathway programming, and manages the division’s regulatory compliance with the institutional Review Board (IRB).

This position is primarily office‑based with regular travel for recruitment activities. Evening and weekend work may be required to support outreach events, recruitment activities, and student programming.

• Develop & coordinate recruitment outreach initiative aligned with the School of Medicine priorities
• Support the Admissions office with applicant engagement and recruitment programming
• Conduct recruitment travel in‑state and out‑of‑state to colleges, universities, and professional conferences
• Build and maintain partnerships with pre‑health advisors, educational institutions, and community organizations
• Represent the School of Medicine at recruitment events, fairs, and community engagements
• Support initiatives that promote awareness of careers in medicine, particularly among underserved populations
• Assist with the development of presentations and recruitment materials
• Track and report recruitment engagement metrics and outcomes

• Design, implement, and evaluate pathway programs aligned with institutional mission
• Coordinate summer enrichment programs, workshops, and pre‑medical development initiatives
• Track participant outcomes and assess program effectiveness using data‑driven approaches
• Collaborate with faculty, advisors, and external partners to enhance program impact
• Provide operational insight of pathway and enrichment programs
• Coordinate logistics, programming, and evaluation of outreach initiatives
• Monitor program effectiveness and prepare annual outcome reports
• Support alignment of pathway initiatives with accreditation and institutional goals
• Collect, analyze, and report on program performance, impact, and outreach metrics
• Track and report engagement data using CRM tools (e.g., REDcap, Salesforce, or Excel)

• Support medical student affinity organizations; assist with program coordination, event logistics, budget tracking, and compliance
• Support student leadership development and engagement initiatives and activities
• Develop programming that supports student engagement, belonging, and professional development
• Partner with Student Affairs to support initiatives that promote wellness, inclusion, and professional identity formation
• Support retention‑focused strategies across the learner lifecycle

• Identify federal, state, foundation, and private funding opportunities
• Assist in the preparation, writing, and submission of grant proposals
• Assist in the coordination of grant budgets in collaboration with leadership and finance
• Assist with ensuring compliance with sponsor reporting requirements
• Track measurable outcomes tied to grant deliverables

• Manage IRB protocols related to outreach, recruitment, and program evaluation
• Maintain required regulatory documentation and ensure timely submissions, amendments, and renewals
• Ensure compliance with university policies and applicable federal regulations

• Develop metrics to assess outreach effectiveness, applicant pipeline growth, and student engagement outcomes
• Prepare reports and presentations for leadership on program impact and strategic recommendations
• Ensure compliance with institutional policies and accreditation standards (e.g., LCME considerations)

• Develop and submit program budgets for review and approval
• Prepare reports and presentations for senior leadership
• Support accreditation‑related reporting as applicable