Patient Access Ops Coordinator-Huntley Evenings

Overview

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees.

Ready to join our quest for better?

Please see below for the schedule:

• Week 1:
  Mon – 12:00pm to 8:30pm
• Week 1:
  Tue – 12:00pm to 8:30pm
• Week 1:
  Wed – 12:00pm to 8:30pm
• Week 1:
  Thu – 12:00pm to 8:30pm
• Week 1:
  Sat – 12:00pm to 8:30pm
• Week 2:
  Sun – 12:00pm to 8:30pm
• Week 2:
  Mon – 12:00pm to 8:30pm
• Week 2:
  Tue – 12:00pm to 8:30pm
• Week 2:
  Wed – 12:00pm to 8:30pm
• Week 2:
  Fri – 12:00pm to 8:30pm

Please note:

This role requires you to stay until 3:00am two days per month to support both shifts overnight.

The Patient Access Ops Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

This position provides exceptional customer service to consumers, which establishes a positive first impression of Northwestern Medicine. The Patient Access Ops Coordinator exceeds all internal and external consumer requests and alerts management of issues or concerns that require escalation.

• Assists with training, progressive discipline, dismissals, performance appraisals, and employee relations.
• Schedule staff and allocate resources across hours of operation to maximize patient access satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
• Ensure staff has access to necessary policies, procedures, training and other resources necessary to complete their responsibilities, and that policies and procedures are updated as necessary. Provide one to one coaching and mentoring.
• Coordinates and manages staff scheduling and coverage to accomplish optimum coverage. This may involve walking and working in multiple worksites.
• Identifies, analyzes and communicates key issues/trends and reports findings and recommendations to management.
• Provides input to management on budget issues, staffing, cost containment strategies and capital needs.
• Provides staff with monthly attendance review.
• Works on a daily basis in regards to staffing, operations, performance and goal measurement and tracking.
• Assists in leading and/or developing employee engagement participation and improvement.
• Assists in leading and/or developing plans with team, Team Lead, and Manager to ensure patient satisfaction goals are met.
• Leads training and coaching exercises with employees to continuously improve skill sets.
• Actively ensures staff compliance to Rules of Personal Conduct.
• Facilitates a multi-disciplinary and collaborative approach to patient care and interdepartmental problem solving/service delivery.
• Develops tools to support staff and enhance efficiency.
• Provides input into staff performance reviews. May participate with manager in conduction staff performance reviews.
• Reviews and approves Automated Time Reports for accuracy.
• Completes other duties assigned by manager.
• Assesses and communicates staff development needs to manager as well as providing feedback to the Manager to support periodic individual evaluations of staff.
• Coaches, motivates and further develops staff to support achievement of department goals and for the continued success of the organization.
• Plans, executes and resolves all routine technical needs of the unit (phone, copiers, fax machines, PCs, etc).
• Gathers all information required for departmental reporting. Produces reports as required.
• Monitors daily transaction activity to ensure compliance with procedures.
• Identifies, investigates, and develops support for and assists in the implementation of new tools/technology necessary to…