Time and Expense Specialist

The Time and Expense Specialist is responsible for reviewing and processing employee timesheets, expense reports, corporate credit card activity, and contractor invoices in accordance with established company policies and procedures. This position performs transactional review and validation to ensure required documentation, approvals, and coding are complete and accurate prior to processing.

• Review employee and contractor timesheets for accuracy, completeness, and proper approvals prior to payroll processing.
• Coordinate with Payroll to resolve routine timekeeping discrepancies.
• Communicate with employees and managers to obtain missing documentation or approvals.
• Review and process travel and material expense reports to ensure receipts, documentation, and compliance with policy and government contract allowability guidelines.
• Reconcile corporate credit card transactions to submitted expense reports and verify appropriate documentation is provided.
• Review contractor and temporary labor invoices to verify agreed-upon hourly rates, per diem rates, and supporting documentation prior to payment processing.
• Reconcile time and expense transactions with accounting system to ensure entries are properly recorded and supported.
• Submit requests for corporate credit card issuance, updates, credit limit verification, and deactivation of cards.
• Maintain organized financial documentation in accordance with record retention and audit requirements.
• Provide documentation and support during internal or external audits as requested.
• Perform other accounting and compliance-related duties as assigned.

This job has no supervisory responsibilities.

• Strong attention to detail and accuracy in a deadline-driven environment.
• Working knowledge of timekeeping, expense reporting, and accounts payable processes.
• Basic understanding of cost allowability guidelines in a government contracting environment.
• Ability to follow established policies, procedures, and contracts requirements.
• Basic reconciliation skills and ability to identify discrepancies and resolve issues timely.
• Strong mathematical and analytical skills, including the ability to calculate discounts and percentages.
• Ability to manage multiple priorities while producing high-quality work.
• Ability to work in a Native Corporation multi-business environment.

• Associate degree in Accounting or related field, or an Accounting certificate or vocational/technical accounting program
• Minimum of three (3) years of timekeeping, expense processing, accounts payable, or related financial support role.
• Experience supporting government contract or familiarity with FAR cost principles preferred.
• Proficiency with Microsoft Office Suite required.
• Experience with Deltek Costpoint or other integrated accounting systems preferred.
• Ability to pass a drug, background, and credit check.