Accounting and Operations Specialist - MMR and QuickBooks
Listed on 2026-09-12
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Accounting
Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Accounts Payable Clerk, Accounting Assistant
Accounting and Operations Specialist - MMR and Quick Books required
Growing Managed Service Provider needs an experienced, detail-oriented Bookkeeper/Accountant who understands the IT services industry. The ideal candidate will have hands-on experience handling recurring revenue (MRR), project-based billing, and integrating PSA tools with accounting software. Solid company benefit package, including company-paid health insurance for employee.
Responsiblities:
Accounts Receivable and Invoicing -- Handle complex invoicing, including prorated adjustments, block hours, and consumption-based cloud billing (Microsoft 365, AWS, backup licenses, etc.); monitor accounts receivable aging reports and execute collections activities; manage the monthly automated billing lifecycle for managed services contracts; process client payments via ACH, credit cards and lockbox.
Accounts Payable and Expense Management -- Manage vendor invoices and reconcile them against distributor procurement platforms (such as Ingram Micro, Pax8, TD SYNNEX), audit vendor bills to ensure services paid for are current; prepared and execute weekly/bi-weekly accounts payable disbursements; reconcile company credit cards and expense reports.
Payroll Administration -- Process/coordinate bi-weekly payroll, including tracking technician overtime, commissions, or billable hour bonuses.
Banking Reconciliations -- Daily bank reconciliations across multiple operating, payroll and savings accounts; monitor hardware/software inventory adjustments and ensure proper tracking of prepayments an deposits.
Other: Monitor and file sales and use tax; month-end close support.
Requirements:
- At least 3-5 years bookkeeping or accounting experience, specifically within a MSP, SaaS, or IT Services environment
- Expert-level proficiency in Quick Books online; direct experience using industry PSA tools (HaloPSA, Connect Wise PSA, Datto/Autotask, or Syncro is a large plus); expertise with Excel and Word
- Industry Knowledge -- Strong understanding of MRR (Monthly Recurring Revenue), revenue recognitions, and separating COGS (Cost of Goods Sold like licenses/hardware) from Operating Expenses
- Exceptional communication skills; high attention to detail
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