Sr. Executive Assistant

Overview

S3, Inc. is a rapidly growing woman-owned small business founded in 1991, headquartered in Huntsville, AL, that provides technical, programmatic, and logistic services to U.S. Department of Defense, other U.S. Government agencies, and Partner Nation militaries, co-located with Government requirements. The S3, Inc. staff is 84% veterans. The company operates under an ISO 9001/AS9100 certified Quality Management System.

The Principal Business Unit within S3, Inc., Agile Engineering Division, is chartered to DoD PEOs, PMOs, MDA, MSIC, SMDC, and Space Force program support; offensive and defensive weapons acquisition and fielding.

S3, Inc. has wholly owned subsidiaries that expand the customer base and increase our annual growth rate: KBFS – provides aviation pilot training, heavy lift, aircraft maintenance, and related aircraft services to Government and commercial requirements IAW multiple FAA certifications; S3I – provides OCONUS FMS technical services, maintenance, and aviation platform training; and GLSS – provides SCA/CBA contract aviation maintenance.

S3, Inc. and its subsidiaries are recruiting to expand and develop Corporate Operations to staff for contract growth. At S3, Inc., we re proud to offer above industry standard benefits and encourage our team members to build a fulfilling career with our mission-focused leadership. Come work with us and let s build something great together!

S3, Inc. has an immediate need for a Sr. Executive Assistant who will provide technical support to our STORM Technical contract at Redstone Arsenal, AL.

Description: The Senior Executive Assistant provides executive-level administrative and operational support to the Project Manager (PM) within the Strategic and Operational Rockets and Missiles (STORM) Project Office.

This position requires an individual who operates with a high degree of discretion, professionalism, and independent judgment in a fast-paced, mission-driven environment.

• Provides direct daily administrative and operational support to the PM.
• Manages and maintains the PM s official calendar.
• Coordinates all official PM travel utilizing the Defense Travel System.
• Manages PM communications including phone calls, emails, correspondence, and official taskers from all external stakeholders.
• Maintains situational awareness of PM priorities, deadlines, program milestones, and leadership commitments.
• Prepares, formats, and distributes all PM executive correspondence, memoranda, briefing materials, and decision-support products related to program execution.
• Coordinates internal and external meetings including Integrated Product Team meetings, Program Management Reviews, milestone events, industry engagements, and senior leader briefings.
• Manages action items, suspense dates, and taskers assigned by or to the PM.
• Manages official records, calendars, and correspondence files in accordance with Department of War records management and handles sensitive, pre-decisional, acquisition-sensitive, and Controlled Unclassified Information material.

• Requires a Masters’ degree and 8 years of experience, a Bachelors’ Degree and 10 years of experience, or a HS diploma and 14 years of experience.
• Must have a secret level or higher DoD security clearance.
• 4 or more years of proficiency with the Defense Travel System.
• 4 or more years of 4-5 proficiency experience with Microsoft Office Suite products.
• 4 or more years of experience managing executive correspondence in accordance with Army Regulation 25-50
  - Preparing and Managing Correspondence, equivalent Department of War.
• 3 or more years of experience managing official records, calendars, and correspondence files in accordance with Department of War records management, and handling sensitive, pre-decisional, acquisition-sensitive, and Controlled Unclassified Information material.
• 3 or more years of experience communicating and interacting effectively and professionally with senior leaders and key organizational leaders.

Systems Studies and Simulation, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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