Executive Assistant

Executive Assistant I page is loaded## Executive Assistant Iremote type:
In office locations:
Huntsville, AL:
Herndon, VAtime type:
Full time posted on:
Posted 2 Days Agojob requisition :
R0029139

The Mission Solutions and Technologies (MST) business area provides affordable, turn-key command/control, communications, integrated ISR, force protection and security solutions worldwide. The MST team has a long legacy of supporting the Department of Defense, Department of Homeland Security, commercial and international customers with years of experience in platform operations, engineering and full lifecycle management across domains – air, land, sea, space and cyber.
** Responsibilities:
*** Maintain and manage complex calendars, meeting and travel schedules for C-Suite and/or Executive Vice Presidents and/or Senior Vice Presidents.
* Direct incoming calls, correspondence, and voice messages.
* Review and edit internal department communications, reports, and presentations on behalf of executives.
* Act as a liaison between executives and staff stakeholders.
* Coordinate and organize meetings, including setting up conference rooms and preparing necessary materials.
* Arrange domestic and international travel, including visa and passport requirements.
* Assist in the planning and execution of internal department events and teambuilding with efficiency.
* Coordinate efforts between various departments to align with executive priorities.
* Support onboarding and training for senior team members.
* Handle confidential and sensitive information with a high level of discretion.
* Serve as a gatekeeper, managing the flow of information to and from executives.
* Assist in the planning and execution of executive-level projects, including tracking project milestones, managing timelines, and ensuring timely deliverables.
* Identify improvements in executive office processes.
* Manage office operations related to executive teams, including vendor management and purchase requests.
* Support budget tracking and financial documentation for the executive office.
** Qualifications You Must Have:
*** High school diploma or equivalent.
* 1+ years of relevant experience in an Executive Assistant support role.
* 3+ years of relevant experience in an Administrative Assistant support role.
* Advanced in Microsoft Office Suite (Word, Excel, Outlook, Teams, One Note and SharePoint Online), Travel and Expense Platforms (such as Concur), and Project Management Applications (such as Smartsheet).
* Foundational knowledge with Ticketing Systems (e.g. Service Now), Enterprise Performance Measurement (EPM) Software (e.g. Workday Adaptive Planning), Enterprise Resource Planning (ERP) Systems (e.g. Cost Point), Customer Relationship Management (CRM) Software (e.g. Microsoft Dynamics).
* Proven interpersonal communication skills with personnel at all levels internal and external to the organization, including foreign and military officials.
* Ability to interpret the intent of available guidelines and use considerable judgment in applying them to individual situations.
* Ability to solve a variety of problems of moderate scope and complexity, and contribute to the completion of projects and goals.
* Ability to efficiently manage schedules, prioritize tasks, and organize activities to ensure the executive's time is used effectively.
* Strong verbal and written communication for interacting with high-level executives, customers, and team members, as well as preparing reports, and other correspondence.
* Proficiency in anticipating issues, developing solutions, and handling unexpected challenges with resourcefulness and efficiency.
* The ability to quickly learn new software and systems relevant to the executive's needs.
* Capability to handle sensitive information with the utmost confidentiality and discretion, ensuring that private company matters are safeguarded.
* Comfortable working under pressure and handling high-stakes situations with poise.
* Advanced knowledge of administrative practices including preparing expense reports and purchase requisitions and coordinating meetings, events and travel.
** Qualifications We Prefer:
*** Associate’s degree in Business…