Office Manager

Overview

The Office Manager must be capable of leading operations to support the agency Special Access Program Central Office (SAPCO). Requires experience with providing analytical support to assist senior management with personnel decisions. Familiarity with human resource activities for personnel (e.g., time sheet inputs, leave, annual training, annual financial disclosure folders, maintaining of travel budgets).

• Manager for a team of administrative specialists and logistics analysts.
• Manage sponsorship program for personnel in- and out-processing from the agency.
• Facilitate coordinating meetings and scheduling of Video Tele Conference (VTC) and conference rooms in support of special programs conferences and briefings.
• Facilitate staffing of special programs packages requiring coordination.
• Track and coordinate tasking/actions items assigned to Special Programs.
• Prepare and edit correspondence, briefings, and other products.
• Assist with human resource activities for personnel including timecards, tracking leave/TDY/training, and personnel files.
• Manage office space and seating assignments.
• Conduct special studies, perform a variety of analyses, and prepare various reports related to office operations and activities.
• Coordinate and facilitate recurring (daily/weekly) Special Programs meetings and maintain calendar of major events.
• Coordinate with other offices and agencies.
• Manage office files, file plans, and correspondence generated by office personnel.
• Manage SAPCO forms and publications library.
• Manage agency Special Programs Annual Awards Program.
• Manage and coordinate Program Manager Special Programs Orientation program.
• Maintain Special programs unclassified website portal.
• Perform additional security and administrative duties as required.

• Prior experience with Department of Defense Agencies
• Prior experience with Special Access Programs
• Proficiency with Microsoft Office
• Experience coordinating and leading efforts on a team
• Experience in collecting, organizing, and analyzing data and generating data-driven reports.

• Prior experience with Department of Defense Agencies
• Prior experience with Special Access Programs
• Proficiency with Microsoft Office
• Experience coordinating and leading efforts on a team
• Experience in collecting, organizing, and analyzing data and generating data-driven reports.

• Demonstrated experience with MS Office Tools, SharePoint, and Adobe PDF.
• Decision making skills that promote working autonomously when managing and executing projects, tasks, and work assignments.
• Excellent organization skills with the ability to manage multiple concurrent deadlines.
• Excellent written and verbal communication skills and attention to detail.

At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.