Administrative Assistant III

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

V2X’s National Security Programs (NSP) is seeking an experienced Administrative Specialist with a strong background in Special Access Program (SAP) administrative operations to provide critical administrative, programmatic, and tasking support to the customer. The duties and responsibilities outlined below are representative of the nature and level of work assigned and are not intended to be all-inclusive.

• Support Directorate and Agency event management and workflow, event coordination and logistics, work center management and administration, staff action policies and procedures.
• Provide comprehensive support for Program Office operations, taskings, and administrative requirements.
• Manage all front office Directorate functions;
  Manage office files and plans, correspondence, space/seating assignment, and track actions assigned to the directorate.
• Manage SAP VTC & Conference Room Scheduling
• Support Government Human Resource Activities; maintain personnel files, timekeeping, track leave/TDY/Training.
• Perform Executive Administrator (EA)/Receptionist Functions, Control visitor access, answer phone, escort visitors, interface with senior officials, travel (local and non-local), personnel and office calendars.
• Manage Directorate-run Meetings and Other Major SAP Events
• Manage the Directorate sponsorship program for personnel in- and out-processing.
• Manage office space and seating assignments for Directorate managed suites.
• Conduct special studies, perform a variety of analysis, and prepare various reports related to office operations and Directorate activities
• Maintain the Directorate calendar of major events. Coordinate among MDA Directorates, staff organizations, and program offices within and outside the Agency.
• Staff read-aheads and other packages requiring coordination.
• Manage forms and publication libraries.
• Collaborate with Program Office security personnel to support security operations and requirements. Review and verify personnel access and security information in JADE and DISS prior to meetings and events to ensure individuals are properly vetted and authorized.
• Perform additional duties as required.

• Core Business
  
  Hours:
  
  7:00am to 6:00pm. Core hours are established at the discretion of the Government and are subject to change at any time based on mission requirements.
• Will perform work at a government facility in an office environment.

• Bachelor’s or Associate Degree with 5 years of experience

-OR-

• High school diploma (or equivalent) with 10+ years in a similar position
• This position requires an active TS/SCI clearance

• Prior experience with Department of Defense Agencies
• Prior experience with Special Access Programs
• Proficiency with Microsoft Office
• Experience in collecting, organizing, and analyzing data and generating data-driven reports.
• Demonstrated experience utilizing DISS to verify personnel security eligibility, clearance status, and access requirements.
• Demonstrated experience utilizing JADE to verify and support personnel security, access, and vetting requirements.

• Experience with Correspondence and Task Management System (CATMS) and/or Defense Travel System (DTS).
• Demonstrated…