Administrative Specialist

About Bering Construction Partners Bering Straits Native Corporation (BSNC) was formed as a result of the Alaska Native Claims Settlement Act (ANCSA) in 1972. BSNC became the regional Alaska Native Corporation (ANC) for the Bering Strait region, which encompasses the majority of the Seward Peninsula and the coastal lands of eastern Norton Sound. This is one of the most culturally diverse regions in the state.

Three distinct Native languages are spoken:
St. Lawrence Island Yupik, Central Yup’ik, and Inupiaq. About this position:
Administrative Specialist Location – Huntsville, AL The

Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities Provide administrative and project support to construction project teams, including Project Managers and Construction Superintendents. Coordinate project billing activities, including collection, review, tracking, and submission of billing documentation; work with Project Management and Accounting to resolve discrepancies and meet deadlines. Create and track purchase orders and assist with vendor and subcontractor invoice documentation. Prepare, compile, update, and distribute recurring project reports, spreadsheets, logs, and trackers;

coordinate collection and follow-up of required information. Maintain project document control systems, including organization, distribution, tracking, revision control, file naming, and retention of project records. Maintain documentation for drawings, specifications, submittals, RFIs, meeting minutes, reports, changes, correspondence, and other project records as applicable. Maintain accurate project information in SharePoint and other company or customer systems and assist with project closeout and turnover documentation.

Perform data entry and prepare, proofread, and edit project correspondence, reports, and documentation for accuracy and completeness. Coordinate calendars, meetings, administrative activities, and action-item tracking to support timely completion of project requirements. Support federal construction administrative and government customer requirements, maintaining complete and accurate records for customer requests, internal reviews, and audits. Utilize company, client, and project-specific software applications and electronic systems as required to support assigned administrative and project functions.

Required (Minimum Necessary) Qualifications

Education Requirements:

Bachelor’s degree in health sciences or health technology

Education Requirements:

High school diploma or equivalent. Level of Experience Requirements: 2+ years of administrative, project coordination, billing, document control, accounting support, or related professional experience. Demonstrated ability to organize and maintain detailed records and documentation. Experience preparing reports, spreadsheets, trackers, or similar business documentation. Experience working with billing, invoicing, purchase orders, or financial documentation. Proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.

Ability to manage multiple priorities and recurring deadlines with a high degree of…