Travel Management Specialist

Travel Management Specialist Opportunity

People Tec is currently seeking a Travel Management Specialist to support our Huntsville, AL location.

The Travel Management Specialist will serve as a senior specialist in analyzing Defense Travel System (DTS) and official Government travel support to the Portfolio Acquisition Executive Fires (PAE Fires) Payroll and Travel Office to include supporting the final travel document reviews for multiple O6 Project Offices within the Program Management Executive (PME) for both Offensive and Defensive Fires. The position will be responsible for reviewing travel authorizations and vouchers, identifying discrepancies, maintaining traveler information, verifying compliance with the Joint Travel Regulations (JTR), Dept of Army travel policies, PAE Fires business rules, and providing recurring customer support to both civilian and military PAE Fires personnel that are involved with travel.

• Review DTS travel authorizations for accuracy, completeness, and compliance with applicable Federal, DoD, Army, and Joint Travel Regulations.
• Review travel dates, destinations, itineraries, purpose of travel, and estimated expenses.
• Verify that required supporting documentation and Exception to Travel (ETP) are attached to travel authorizations.
• Review transportation arrangements, including airfare, rail, POV mileage, rental vehicles, taxis, rideshare, parking, and tolls.
• Review lodging selections and identify potential lodging rates or authorization issues.
• Review requests for actual expense reimbursement and required supporting justification.
• Verify and identify missing, incomplete, or potentially incorrect LOAs and coordinate corrections with appropriate Government personnel.
• Identify discrepancies and return travel authorizations to travelers for correction when appropriate.
• Conduct quality-control reviews before authorizations proceed to Government Approving Officials (AO).

• Review DTS vouchers for accuracy and completeness prior to Government certification.
• Compare actual travel expenses against the approved travel authorization.
• Review lodging expenses and receipts for accuracy and completeness.
• Review transportation expenses and supporting documentation.
• Review rental vehicle, fuel, parking, toll, taxi, rideshare, and other reimbursable expenses.
• Review meals and incidental expenses (M&IE) for accuracy.
• Review travel dates and actual itinerary against the approved authorization.
• Verify required receipts and supporting documentation are uploaded to DTS.
• Verify that the appropriate LOA is present and properly associated with the voucher.
• Identify discrepancies between authorization and voucher information.
• Return deficient vouchers to travelers for correction and resubmission.
• Maintain records of recurring voucher deficiencies and trends.

• Review and maintain traveler profiles in DTS.
• Verify traveler contact information, organizational information, and other required profile data.
• Identify outdated, incomplete, or inaccurate traveler profile information.
• Assist travelers with updating profile information.
• Coordinate required profile changes with DTS administrators and appropriate Government personnel.
• Support traveler profile updates resulting from organizational realignments, personnel transfers, onboarding, and other organizational changes.
• Verify that required Lines of Accounting are included in DTS travel authorizations and vouchers.
• Identify missing, inactive, incomplete, or potentially incorrect LOAs.
• Coordinate LOA discrepancies with designated Government financial, budget, resource management, or FDTA personnel.

• Provide professional customer service to PAE Fires military and civilian travelers.
• Respond to traveler questions concerning DTS authorizations, vouchers, receipts, profiles, and supporting documentation.
• Assist travelers in understanding and correcting identified deficiencies.
• Coordinate complex or unresolved issues with the PAE Fires Payroll and Travel Office.
• Communicate effectively with travelers, Authorizing Officials, Certifying Officials, DTS administrators, and other Government personnel.
• Track customer inquiries and unresolved issues as required.
• Conduct quality-control reviews of completed travel authorizations and vouchers.
• Identify recurring errors and deficiencies across PAE Fires organizations.
• Monitor travel documents for completeness,…