Operations Support Specialist, Administrative​/Clerical

Job Description

Systems Technology & Research, Inc. (STaR) is seeking an Operations Support Specialist in the Huntsville, AL area to support the Army's Uncrewed Aircraft Systems (UAS) Project Office located at Redstone Arsenal, AL. Candidate will support the UAS Business Management Division (BMD), providing a wide range of administrative and support activities for BMD to facilitate the efficient and effective operation of the organization.

Candidate duties will encompass clerical and administrative support, office management, scheduling and travel coordination, meeting arrangements, information request processing, report and correspondence preparation, and liaison with Military, Civilians, and Contractor personnel. This position requires a high level of professionalism, discretion, and diplomacy. The candidate must possess proven skills in coordinating the activities of a headquarters front office and must be a self-starter capable of managing multiple tasks simultaneously.

This opportunity is an in-person/on-site position.

• Bachelor's degree required with 7+ years of relevant experience
• Strong office management skills, emotional intelligence, and integrity are essential for this position
• In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, professional environment
• The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency
• Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality
• Comfortable operating in a fast-moving environment and managing information flow in a timely and accurate manner
• Experience with DTS (or similar) travel and expense reporting system
• Prior experience coordinating both on and off-site meetings and/or events
• Experience writing, proofreading, and correcting documents
• Must have the ability to independently compile and generate reports/presentations
• Expert level proficiency with oral and written communication skills
• Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization
• An active Secret Security Clearance or the ability to obtain.

• Maintain and organize the leadership calendar to ensure the BMD Chief is prepared for all meetings, and schedule meetings and appointments as required.
• Receive and direct visitors in a professional and courteous manner.
• Process queries and requests for information and data, directing them to the appropriate office or point of contact.
• Resolve administrative problems and inquiries in a timely and effective manner.
• Prepare and/or review written correspondence in accordance with AR 25-50, including directives, issuances, memoranda, policy statements, taskings, and other written guidelines. Review documents for omissions and inconsistencies, ensuring data is complete and accurate.
• Prepare travel arrangements in the Defense Travel System (DTS), including travel, lodging, and rental car bookings, and prepare a comprehensive travel book with agenda.
• Prepare agendas for meetings and record, compile, transcribe, and distribute meeting minutes.
• Maintain office supply inventories and coordinate replenishment as needed.
• Effectively communicate important and time-sensitive matters to the Project Manager and…