Senior Administrative Assistant

Program Summary

K ’s Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of War, MAGS provides innovative, technology-driven solutions to enhance national security. With a global presence and a strong ethical framework, K  ensures secure, effective, and mission-ready capabilities worldwide.

Senior Administrative Assistant

K ’s Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of War, MAGS provides innovative, technology-driven solutions to enhance national security. With a global presence and a strong ethical framework, K  ensures secure, effective, and mission-ready capabilities worldwide.

K  is seeking a highly experienced Senior Administrative Assistant to support a senior leader based at Redstone Arsenal, Alabama. The ideal candidate is a proactive, resourceful administrative professional who excels in high-visibility environments and demonstrates exceptional judgment, organizational skills, and attention to detail. Success in this role requires the ability to anticipate needs, balance competing priorities, and assist in driving outcomes with minimal supervision while contributing as a collaborative member of a high-performing team.

• Prepare travel authorizations, orders, and vouchers using the Defense Travel System (DTS).
• Develop detailed travel itineraries and coordinate reservations, lodging, transportation, and logistics.
• Prepare Aircraft and Personnel Automated Clearance System (APACS) requests and support compliance with the Foreign Clearance Guide. Assist with passport and visa applications and foreign travel requirements.
• Manage and maintain complex calendars, schedules, and appointments to include supporting calendar synchronization meetings.
• Receive and screen incoming calls, visitors, and correspondence, determining priorities and directing inquiries appropriately.
• Maintain files, records, and critical program documentation for rapid retrieval and accessibility
• Review correspondence packages to ensure completeness, routing requirements
• Anticipate leadership information requirements and proactively gather, organize, and summarize relevant materials.
• Prepare executive briefing materials, and meeting packages.
• Keep leaders informed of upcoming commitments, deadlines, and priority actions.
• Perform final administrative edits and quality reviews prior to executive signature or approval
• Assist in coordinating meetings, conferences, and leadership engagements.
• Manage visit requests and logistics for senior-level visitors, including military and government officials.
• Support workforce events, ceremonies, command functions, and official engagements.
• Serve as the owner for recurring administrative processes, reports, and deliverables.
• Track suspense actions and follow up with stakeholders to ensure timely completion.
• Identify and implement process improvement opportunities that enhance executive and team effectiveness.
• Adjust priorities and schedules based on evolving business needs and strategic objectives.

• Active Secret Security Clearance
• Advanced proficiency in Microsoft Office 365 applications,
• Bachelor's degree from an accredited institution; or High school diploma/equivalent with 10+ years relevant experience supporting senior executives.

• Experie…