Staff Assistant

Job no: 504454

Department: College of Science

Work type: Staff Part-time Non-Exempt

Location: Alabama

Categories: Administrative - Clerical

The Staff Assistant will provide administrative and operational support to the department, with a primary focus on graduate student support, departmental administrative functions, and general office and facilities coordination.

• Graduate Student Support
  • Assist with graduate registration, form submissions, student records, and general graduate inquiries.
  • Maintain an effective recordkeeping system for all graduate students using Google.
  • Prepares graduate assistantship offer letters, handles the onboarding/offboarding process, and submits teaching assignments.
  • Submits class schedules each semester and schedule adjustment forms.
  • Submits book adoptions and tracks and monitors curriculum changes.
• Departmental Administrative Support
  • Greet and assist students, faculty, staff, visitors, and campus partners while providing a high level of service and professionalism.
  • Coordinate departmental events and meetings.
  • Monitor the copier for paper, supplies, and maintenance needs.
  • Pick up and distribute departmental mail.
  • Assist with scheduling and maintaining the Physics department email, Google Calendar, and maintaining the department and OSE website page.
  • Provide general administrative support to faculty, staff, and students as assigned.
  • Daily management of the Physics department email
• Facilities & General Departmental Support
  • Submit and track facilities work orders for the Physics department.
  • Assist with maintaining the neatness and organization of the student lounge.
  • Maintain Physics posted information within the assigned floors of the Optics Building.
  • Assist with general departmental needs and other duties as assigned.

• High school education or equivalent
• 1-3 years of full-time verifiable administrative or clerical work experience
• Proficiency with Microsoft Office Suite
• Excellent communication and interpersonal skills

• Experience in an academic environment is preferred
• Experience with the Banner student and faculty online system
• Ability to work independently and manage multiple priorities

36,000 X 70% = $25,200. This is a part-time position.

Advertised: Sep 25 2026 Central Daylight Time

The University of Alabama in Huntsville is an equal opportunity employer (EOE), including an EOE of protected veterans and individuals with disabilities.